Receptionist - Mobile

Upp Ltd; Nottingham; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

25 days holiday

Pension

Life assurance

Enhanced family leave policy

Training opportunities

Two volunteering/personal development

Cycle to work scheme

Job summary

Upp Ltd is seeking a mobile reception and general office support role covering multiple site offices in Nottingham. You will manage visitor records, liaise with university clients and residents, assist managers with on-site admin, and use a property management system to track reactive work and planned maintenance.

You will also assist with procurement, create and approve purchase orders, and maintain essential records.

Qualifications

• Experience in reception and general office administration.
• Ability to liaise with clients, contractors and residents.
• Familiarity with procurement processes and purchase systems.

Responsibilities

• Provide a Reception service to multiple offices and record visitors.
• Liaise with university client, sub-contractors, UPP RSL staff and residents.
• Assist in coordinating on-site activities and day-to-day admin.
• Operate a computer-based property management database for reactive work and maintenance.
• Assist in procurement of goods and services and input supplier details.
• Create purchase orders and process invoices for authorisation.
• Maintain technical and personnel records on site.
• Undertake training; work extra hours during peak periods; perform other duties.
• Subject to vetting, including references and DBS checks.

Skills

Reception duties

Procurement support

Record keeping

On-site administration

Tools

Property management database

Job description

The role:

This is a mobile role covering multiple site reception for annual leave and/or sickness.

Reception and General Office Duties

• Provide a Reception service to the offices, keeping records of all visitors, contractors and issue of keys
• Liaise, as necessary, with the university client, sub-contractors, UPP RSL staff and residents
• Assist the relevant manager(s) in the co-ordination of all on-site activities and day to day administration
• Operate a computer based property management database monitoring all reactive work and planned maintenance

Procurement

• Assist in procurement of goods and services via the UPP RSL purchase system
• Source potential suppliers, obtaining and inputting their details on the database
• Produce purchase orders for goods and services
• Receipt purchase orders, processing and invoices and submitting them for authorisation

Record Keeping

• Assist in maintaining all technical and statutory records
• Assist in maintaining all personnel records held on site

Other Responsibilities

• Undertake training as required
• Be prepared to work additional hours, as and when the need arises, especially during the main student arrival and departure weekends
• Other duties as commensurate with the post

Offers of employment are subject to satisfactory vetting, inclusive of employment referencing covering the past three years and you may be subject to additional vetting and barring checks to ensure your suitability for the role, which could include completing a basic DBS check.

In return, we are offering a busy and interesting environment to work in with a competitive salary and a great benefits package which includes 25 days holiday plus bank holidays, pension, life assurance, enhanced family leave policy, training, two paid volunteering or personal development days and cycle to work scheme.

Check out our website for more information about UPP, our culture and benefits.

UPP welcome all applications and recognise the value of having a diverse and inclusive culture, which reflects the communities we work with and has a positive impact on our people, our student residents, and our university partners. We understand all disabilities, impairments and conditions are unique, so please advise us of any adjustments which would support you through our recruitment process and also help you to thrive at work.

Our core values of Innovation, Sustainability, Community, Partnership and Respect, are fundamental to our culture and summarise what is important to our business and our people.

We truly care about the experience of our residents and invite you to join our friendly team and help make a positive difference to students living away from home in our accommodation.

Who are UPP?

We are proud to be the UK's leading provider of on-campus residential and academic accommodation, with over 35000 beds where more than 500000 students from around the world have called home over the years.

We provide a complete solution of Design, Build, Fund, and Operate (DBFO) student accommodation and campus facilities exclusively to the higher education sector.

This means we not only design and create cutting edge sustainable buildings, but we also help finance them and successfully manage the onsite operations long-term.

However, we’re more than just accommodation, we create spaces where students can thrive, connect, and make the most of their university experience.

Our mission is to support every student's journey by offering a safe, inclusive and inspiring environment to live and learn.

What's in it for you?

At UPP, we believe your career should be as rewarding as the impact you make.

Here's what you can expect when you join us:

• Diversity, Inclusion & Belonging: An inclusive culture where everyone feels respected, heard, and empowered.
• Career Growth: Learn, lead, and progress with tailored training and leadership programmes.
• Rewards & Benefits: Competitive package and range of benefits designed for you.
• Health and Wellbeing: From mental health resources to wellness programmes, and everyday support.
• Purpose & Impact: Every role shapes the student experience.
• To learn more about what we offer, check out our Working Environment, Benefits and Career Development tabs on our Careers Hub.