Receptionist

Upp Ltd; Nottingham; Hybrid; GBP 21,000 - 25,000; Full time

Benefits offered by this job

25 days holiday

Pension

Life assurance

Enhanced family leave policy

Training

Two volunteering/personal development

Cycle to work scheme

Job summary

UPP Ltd in Nottingham is seeking a Reception and General Office professional to provide a front-of-house service, manage visitor/contractor records and issue keys, while coordinating daily administration on-site.

You will support managers, operate a property management database, assist with procurement, and process orders and invoices. The role offers a busy, varied environment with a competitive salary and benefits.

Responsibilities

• Provide a Reception service to the offices and keep records of all visitors and contractors.
• Issue keys and liaise with the university client, sub-contractors, UPP RSL staff and residents.
• Assist the managers in coordinating all on-site activities and day-to-day administration.
• Operate a computer-based property management database and monitor reactive work and planned maintenance.
• Assist in procurement of goods and services via the UPP RSL purchase system.
• Source potential suppliers and input their details on the database.
• Produce purchase orders and process invoices for authorisation.
• Maintain technical and statutory records and keep personnel records on site.
• Undertake training and be prepared to work additional hours during peak times.
• Perform other duties commensurate with the post.

Job description

Reception and General Office Duties

Provide a Reception service to the offices, keeping records of all visitors, contractors and issue of keys Liaise, as necessary, with the university client, sub-contractors, UPP RSL staff and residents Assist the relevant manager(s) in the co-ordination of all on-site activities and day to day administration Operate a computer based property management database monitoring all reactive work and planned maintenance Procurement Assist in procurement of goods and services via the UPP RSL purchase system Source potential suppliers, obtaining and inputting their details on the database Produce purchase orders for goods and services Receipt purchase orders, processing and invoices and submitting them for authorisation Record Keeping Assist in maintaining all technical and statutory records Assist in maintaining all personnel records held on site Other Undertake training as required Be prepared to work additional hours, as and when the need arises, especially during the main student arrival and departure weekends Other duties as commensurate with the post Offers of employment are subject to satisfactory vetting, inclusive of employment referencing covering the past three years and you may be subject to additional vetting and barring checks to ensure your suitability for the role, which could include completing a basic DBS check.

In return, we are offering a busy and interesting environment to work in with a competitive salary and a great benefits package which includes 25 days holiday plus bank holidays, pension, life assurance, enhanced family leave policy, training, two paid volunteering or personal development days and cycle to work scheme.

Benefits

• 25 days holiday plus bank holidays
• pension
• life assurance
• enhanced family leave policy
• training
• two paid volunteering or personal development days
• cycle to work scheme

Check out our website for more information about UPP, our culture and benefits. UPP welcome all applications and recognise the value of having a diverse and inclusive culture, which reflects the communities we work with and has a positive impact on our people, our student residents, and our university partners. We understand all disabilities, impairments and conditions are unique, so please advise us of any adjustments which would support you through our recruitment process and also help you to thrive at work. Our core values of Innovation, Sustainability, Community, Partnership and Respect, are fundamental to our culture and summarise what is important to our business and our people. We truly care about the experience of our residents and invite you to join our friendly team and help make a positive difference to students living away from home in our accommodation.

Who are UPP?

We are proud to be the UK’s leading provider of on-campus residential and academic accommodation, with over 35,000 beds where more than 500,000 students from around the world have called home over the years. We provide a complete solution of Design, Build, Fund, and Operate (DBFO) student accommodation and campus facilities exclusively to the higher education sector. This means we not only design and create cutting edge sustainable buildings, but we also help finance them and successfully manage the onsite operations long-term. However, we’re more than just accommodation, we create spaces where students can thrive, connect, and make the most of their university experience. Our mission is to support every student’s journey by offering a safe, inclusive and inspiring environment to live and learn.

What’s in it for you?

• Diversity, Inclusion & Belonging: An inclusive culture where everyone feels respected, heard, and empowered.
• Career Growth: Learn, lead, and progress with tailored training and leadership programmes.
• Rewards & Benefits: Competitive package and range of benefits designed for you.
• Health and Wellbeing: From mental health resources to wellness programmes, and everyday support.
• Purpose & Impact: Every role shapes the student experience.