Receptionist & Junior PA

Marcilly Recruitment Ltd; London; On-site; GBP 35,000 - 41,000; Full time

Job summary

A leading company is seeking a warm and professional Receptionist & Junior PA for their corporate family office in Mayfair. This role involves receptionist duties and providing PA support to family members and executives, requiring a proactive and adaptable individual. The successful candidate will thrive in a quiet environment, managing tasks effectively during busy periods.

Benefits

Pension

Discretionary bonus

22 days holiday plus bank holidays

BUPA health insurance

Qualifications

• Experience as a receptionist or FOH in luxury hospitality or office environment.
• Self-motivated, proactive, and adaptable.
• Excellent communication skills, friendly and approachable.

Responsibilities

• Prepare refreshments for high-level visitors.
• Manage incoming and outgoing post and couriers.
• Support the Office Manager with AGMs and Board Meetings.

Skills

Communication

Attention to detail

Proactivity

Adaptability

Tools

Microsoft Office

Outlook

Job description

Receptionist & Junior PA

Marcilly Recruitment’s UHNW client is seeking a warm and professional Receptionist & Junior PA for their corporate family office in Mayfair. The family owns the building with six floors, which also includes a few tenants. In addition to receptionist duties, the successful candidate will provide PA support to family members and high-level company executives when they are in London. This role can be solitary, as the family uses the office about 12 weeks a year, with peaks and troughs, requiring a proactive, self-starter who is flexible and supportive to team members locally and internationally.

Salary: £35K-£41K

Benefits: pension, discretionary bonus, 22 days holiday plus bank holidays, BUPA health insurance

Hours: 08:30 – 18:00, Monday to Friday, with flexibility to 17:00/17:30 when the family and executives are not in town

Location: Mayfair

Start date: Ideally ASAP, but willing to wait for a notice period

Responsibilities

• Prepare refreshments for visitors, including the Chairman, CEO, and Board and Executive team, in ground floor meeting rooms when they are in the office
• Perform ad-hoc tasks such as printing and errands as required
• Assist the office manager and PAs during busy periods
• Book and coordinate trusted services like Addison Lee and Belgrave’s Chauffeurs
• Liaise with hotels and car services for visiting AGM members
• Handle restaurant reservations and coordination
• Support the Office Manager with AGMs and Board Meetings, including catering, ordering, and receiving deliveries
• Cover for the Office Manager when needed
• Manage incoming and outgoing post and couriers, keeping records of pickups and arrivals
• Answer reception phone calls
• Greet visitors and contractors, log access, and facilitate services in common areas
• Manage access control cards, including issuing, tracking, and training on the system
• Conduct daily building patrols and inspections to ensure cleanliness and fire safety compliance
• Maintain tidiness of reception, meeting rooms, the Chairman’s office, and entrance areas

Requirements

• Experience as a receptionist or FOH in luxury hospitality or office environment
• Proficiency in Microsoft Office and Outlook
• Self-motivated, proactive, and adaptable
• Professional, discreet, and attentive to detail
• Excellent communication skills, friendly and approachable
• Comfortable with quiet periods and able to react calmly and efficiently under pressure

Marcilly Recruitment is a boutique London and Dubai-based firm specializing in business administrative, operational support, and private household recruitment across the UK, Europe, and Middle East.

Due to high application volumes, we cannot respond to every applicant. If you do not hear from us within five working days, your application has been unsuccessful.