Receptionist [Fixed Term]

NTT Ltd.; City of Westminster; On-site; GBP 21,000 - 28,000; Full time

Job summary

NTT DATA is recruiting a Receptionist to create a warm, efficient environment for employees and visitors in the London area. The role involves greeting guests, answering calls, routing inquiries, and supporting meeting room logistics with a professional demeanor.

The ideal candidate will have a relevant secondary qualification and fluent English, plus demonstrated experience in similar reception or front-desk duties.

Qualifications

• Relevant secondary qualification or equivalent
• English: fluent (Mandatory)

Responsibilities

• Takes responsibility for the reception area, ensuring the reception area is tidy and presentable.
• Receives and welcome Guests and advise the relevant internal stakeholders of the guest/visitor's arrival timeously.
• Answers, screens and redirects incoming calls.
• Routes emergency calls, forwarding them to the appropriate internal stakeholders, ensuring that the call reaches the appropriate person.
• Performs administrative duties such as typing, capturing and updating information on the relevant systems.
• Sorts mail and packages when required.
• Manages all logistics relating to public meeting rooms.
• Ensures that detailed messages are passed on to relevant persons immediately.
• Screens walk-in clients/guests.
• Establishes and maintains an electronic/manual diary for scheduled appointments.
• Handles queries related to the company's products, services and/or people.
• Performs any other related task as required. Proactive individual with a positive attitude towards work.

Education

Relevant secondary qualification or equivalent

Job description

The Receptionist has the responsibility to deliver a friendly, efficient customer service and to create a warm and welcoming atmosphere for employees and guests.,

Key Responsibilities

• Takes responsibility for the reception area, ensuring the reception area is tidy and presentable.
• Receives and welcome Guests and advise the relevant internal stakeholders of the guest/visitor's arrival timeously.
• Answers, screens and redirects incoming calls.
• Routes emergency calls, forwarding them to the appropriate internal stakeholders, ensuring that the call reaches the appropriate person.
• Performs administrative duties such as typing, capturing and updating information on the relevant systems.
• Sorts mail and packages when required.
• Manages all logistics relating to public meeting rooms.
• Ensures that detailed messages are passed on to relevant persons immediately.
• Screens walk-in clients/guests.
• Establishes and maintains an electronic/manual diary for scheduled appointments.
• Handles queries related to the company's products, services and/or people.
• Performs any other related task as required. Proactive individual with a positive attitude towards work.
• Displays interpersonal skills used to deal effectively with internal and external stakeholders.
• Ability to exercise sound judgement and display the ability to deal effectively with conflict.
• Excellent telephone etiquette.
• Excellent communication skills and able to listen effectively.
• Professional attitude and appearance.
• Excellent organizational skills.
• Customer service attitude.
• Ability to prioritize tasks and handle multiple tasks simultaneously.
• Ability to remain calm and able to make quick decisions.

Academic Qualifications and Certifications

• Relevant secondary qualification or equivalent
• English: fluent (Mandatory).

Required Experience

• Relevant demonstrated working experience in a similar position.
• Relevant demonstrated working experience in a related environment.

About NTT DATA

NTT DATA is a $30+ billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world's leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. Our consulting and industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 70 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is part of NTT Group, which invests over $3 billion each