Receptionist & Conference Coordinator

MaxAd Fixed Fee Recruitment; City Of London; On-site; GBP 31,000 - 36,000; Full time

Job summary

An exciting opportunity for a Receptionist/Conference Facilitator to join a leading commercial barristers' chambers. The successful candidate will provide a professional front-of-house service, manage conference bookings, and ensure a welcoming environment for clients and visitors. This full-time role offers great benefits and a supportive team atmosphere.

Benefits

20 days holiday plus bank holidays

Season ticket loan

Permanent health insurance

Private medical insurance

Qualifications

• At least 2 years' experience in a reception role, preferably in professional services.
• Well presented, conscientious, and reliable.

Responsibilities

• Providing courteous service to all enquiries.
• Operating the switchboard and managing calls appropriately.
• Welcoming visitors and managing their arrivals.

Skills

Organisational Skills

Communication Skills

Attention to Detail

Proactive

Education

GCSEs including English and Maths (grade 5 or equivalent)

Tools

O365

Job description

MaxAd Fixed Fee Recruitment provided pay range

This range is provided by MaxAd Fixed Fee Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from MaxAd Fixed Fee Recruitment

Managing Director at MaxAd. Providing rigorous, flat-fee recruitment solutions.

£31,050 + Great Benefits

An exciting new career opportunity has arisen for an accomplished, organised, and highly professional individual to join a growing business. You will be joining a team that has built long-standing commercial success and an impressive reputation for providing outstanding specialist advisory services to clients across the globe.

£31,050 + Great Benefits

Our client is a leading commercial barristers' chambers, with a thriving domestic and international practice, specialising in construction and engineering; energy and natural resources; infrastructure and utilities; international arbitration; IT and technology; offshore construction and marine engineering; planning and environment; procurement; competition; and associated professional negligence.

The successful Receptionist / Conference Facilitator will be the first point of contact for visitors to Chambers, creating a professional and welcoming environment for clients and other visitors. They will provide effective support services to ensure the smooth running of front of house, manage conference suite bookings, and handle calls courteously and efficiently.

The ideal candidate is diligent, confident, and professional, capable of providing a full range of reception duties in a friendly and proactive manner. They will report directly to the Finance and Administration Manager.

Key Responsibilities

• Providing courteous service to all enquiries.
• Operating the switchboard and managing calls appropriately.
• Taking messages and ensuring prompt delivery.
• Welcoming visitors and managing their arrivals.
• Advising clerks of clients arriving in the building.
• Notifying the administration of contractors in the building and providing permits to work if needed.
• Adhering to building security procedures.
• Booking conference rooms via the Chambers system (Lex).
• Assisting with mini-pupillage and pupillage applications.
• Supporting advertising for Legal Assistant vacancies on university websites.
• Maintaining reception areas clean and tidy.
• Booking restaurants, taxis, and ordering flowers, gifts, or couriers as requested.
• Ordering stock items such as coffee, crockery, and glassware.
• Receiving deliveries and liaising with the post room for dispatch.
• Assisting the administration team with various duties.
• Ensuring stock levels of beverages and supplies are maintained.

Skills & Experience

• Minimum GCSEs including English and Maths (grade 5 or equivalent).
• At least 2 years' experience in a reception role, preferably in professional services.
• Well presented, conscientious, and reliable.
• Excellent organisational skills.
• Professional with keen attention to detail.
• Strong communication skills, including telephone manner.
• Self-motivated, proactive, and eager to learn.
• Ability to plan and prioritise effectively.
• Proficient in IT, especially O365.

Benefits

• 20 days holiday plus bank holidays, increasing to 22 days after 1 year and 25 days after 2 years.
• Season ticket loan.
• Permanent health insurance.
• Private medical insurance.

This role is ideal for a highly organised individual with a positive outlook, excited about a career in a client-facing legal environment. It is a full-time position (08:00 - 17:00, Mon - Fri) within a close-knit team committed to delivering excellent client service. Apply now!

Additional Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industry: Administrative and Support Services