Receptionist and Administrator (2 days per week)

Kenilworth School and Sixth Form; Kenilworth; On-site; GBP 8,700 - 8,800; Part time

Job summary

Kenilworth School and Sixth Form invites applications for a part-time Receptionist and Administrator to cover a job share role. The position is term-time only, two days per week (Thursday and Friday) with 15 hours, from January 2027.

The role provides reception and administrative support in a busy school environment. The successful candidate will be first point of contact, with excellent customer care, IT skills, and the ability to multi-task across reception and office duties while meeting

Qualifications

• Excellent customer care skills.
• Organised to multi-task on a busy reception.
• Pro-active to plan ahead with attention to detail and meet deadlines.
• Able to work calmly with interruptions and assist students/parents/carers.
• IT literate; able to use Microsoft Word, Excel and databases.

Responsibilities

• Manage a busy switchboard and channel calls appropriately.
• Operate the external main gates.
• Welcoming visitors, parents and students and handling queries.
• Manage DBS and safeguarding compliance with contractors.
• Process external/internal post and parcel deliveries.
• Daily management of the school’s email system and internal database.
• Undertake administrative duties as required.
• Address students’ queries at the designated enquiry point.

Skills

Customer care

Organised

IT literate

Microsoft Word

Excel

Data bases

Communication skills

Job description

Receptionist and Administrator

From January 2027

Term time only, 2 days (15 hours per week)

Thursday and Friday

Band E points 5-6

£25,583 - £25,989 per annum pro rata

Actual salary: £8,672 - £8,809 per annum

The Role

We are looking to recruit a suitably experienced Receptionist and Administrator for a job share role to work Thursday and Friday to provide an efficient reception and administrative service for Kenilworth School and Sixth Form.

As a first point of contact for the school, the successful candidate must have excellent customer care skills and be organised to multi-task on a busy reception.

The reception is busy and the workload is varied, so the ideal candidate will be organised to manage and prioritise their own workload, meeting deadlines with the ability to work calmly with interruptions to assist students’/parents’/carers’ throughout the day.

Previous experience of customer care and/or reception duties in another setting would be advantageous, but training can be given to a suitable candidate.

You will be IT literate with the ability to use Microsoft packages, to include Word, Excel and data bases. The ability to manage your own workload and meet deadlines is required.

Typical duties will include:

• managing a busy switchboard, channelling calls as appropriate
• operation of the external main gates
• welcoming visitors, parents and students dealing with a range of queries
• managing contractors for DBS and safeguarding compliance
• processing external and internal post and parcel deliveries
• daily management of the school’s email system
• various administrative duties using email, Word, Excel and an internal database
• dealing with students’ queries throughout the day, as required at the designated student enquiry point in reception
• undertaking administrative duties

The role requires the post-holder to be pro-active to plan ahead; have an attention to detail; have good communication and written skills across a range of audiences with the ability to work with interruptions throughout the day.

Working Hours

The working hours with an unpaid 30-minute lunchbreak are:

Thursday and Friday: 8.15am to 4.15pm

Closing date: 9am Monday 2 November 2026