Receptionist & Administrator – Onsite in London

Siemens; Greater London; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Flexible working

Mental health support

Gym membership subsidies

Bupa healthcare

Annual bonus

Job summary

Siemens Mobility in London is seeking a Receptionist & Administrator to join our Rail Infrastructure team on-site five days a week. You will welcome visitors, manage meeting rooms, handle mail, and support the Office Manager.

The role requires a calm, organised approach, excellent communication, and proficiency with Word, Excel and Outlook. Experience in a busy environment and rail knowledge are advantageous and you’ll contribute to a smooth, compliant office.

Qualifications

• Methodical and organised with excellent communication skills.
• Customer service focused with experience dealing with clients.
• Computer literate; proficient in Word, Excel, Outlook.
• Pro-active and able to work with minimal supervision.
• Accurate with strong timekeeping and attention to detail.
• Experience in a busy dynamic environment; rail knowledge advantageous.

Responsibilities

• Welcoming on site visitors, determine nature of business and announce visitors; issue swipe cards when required.
• Manage and maintain meeting room bookings.
• Order, receive and maintain stationery stocks; handle office supplies.
• Receive, sort and route mail; arrange courier items when required.
• Coordinate Health and Safety bulletins, visits and briefings.
• Raise requisitions and purchase orders using procurement systems; monitor costs against budget.

Skills

Methodical

Organised

Excellent communication

Customer service

Pro-active

Attention to detail

Time management

Experience in busy environment

Rail knowledge advantageous

Tools

Microsoft Word

Microsoft Excel

Outlook

Web-based systems

Job description

Siemens Mobility in London is seeking a Receptionist & Administrator to join our Rail Infrastructure team on-site five days a week. You will welcome visitors, manage meeting rooms, handle mail, and support the Office Manager.

The role requires a calm, organised approach, excellent communication, and proficiency with Word, Excel and Outlook. Experience in a busy environment and rail knowledge are advantageous and you’ll contribute to a smooth, compliant office.