Receptionist / Administrator

Siemens; City Of London; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Flexible working

Mental health support

Gym membership

Bupa healthcare

Enhanced sick pay

Pension

Job summary

Siemens Mobility is seeking a Receptionist & Administrator for our Rail Infrastructure office in London. On-site five days a week, you will be the first point of contact, greet visitors, manage mail, and support the Office Manager with day-to-day administration.

Your duties include coordinating meeting room bookings, handling emails, ordering office supplies, and ensuring smooth reception operations in a busy environment. Previous reception experience is beneficial.

Qualifications

• Experience in reception or administration is essential.
• Strong communication and organisational skills.
• Pro-active with ability to work with minimal supervision.

Responsibilities

• Greeting on-site visitors and directing them to the appropriate staff.
• Responding to emails and company enquiries.
• Coordinating meeting room bookings.
• Ordering, receiving and maintaining office supplies.
• Receiving, sorting and routing mail and arranging couriers.
• Co-ordinating Health and Safety bulletins and briefings.

Skills

Excellent communication

Customer service

Time management

Organised

Pro-active

Attention to detail

Team player

Tools

Microsoft Word

Excel

Outlook

Job description

Want to be part of an industry that’s driving innovation and sustainability? Siemens Mobility is dedicated to pioneering the future of transportation. Our dynamic team is always exploring new ways to drive innovation and efficiency in rail. We are searching for forward-thinkers who are eager to challenge themselves and make a tangible impact. If you are passionate about creating sustainable and intelligent transport solutions, we want you on our team.

Siemens Mobility is a global market leader in rail infrastructure, shaping the future of transportation through cutting‑edge technology, digital innovation, and sustainable engineering. As part of our Rail Infrastructure business, you’ll join a team that is transforming how people and goods move, making rail travel safer, smarter, greener, and more efficient.

We are hiring a Receptionist & Administrator to join our Rail Infrastructure business in Lantern office, London working on‑site five days a week, and provide administrative support to the Office Manager and wider business.

As the first point of contact for visitors, you will help create a welcoming and professional environment. Your responsibilities will include greeting visitors, responding to emails and company enquiries, coordinating meeting room bookings, and supporting day‑to‑day reception and administrative activities.

You’ll make a difference by

• Welcoming on site visitors, determines nature of business, and announces visitors to appropriate staff members and issues swipe cards when required
• Managing and maintaining meeting room bookings
• Ordering, receiving, and maintaining canteen/ office stationery stocks
• Receiving, sorting and routing mail to appropriate staff and arranging courier items when required
• Coordinating any Health and Safety bulletins, visits, and briefings
• Raising requisitions and purchase orders using the company procurement systems framework orders need monitoring to ensure that costs are within budget; recognize time to increase/decrease amounts

What You’ll Need To Succeed

• Methodical and organised with excellent communication skills
• Must be customer service focused and have experience of dealing with clients
• Computer literate and proficient in Microsoft Word, Excel, Outlook and web-based sites
• Pro‑active and able to work with minimal supervision
• Accurate and attentive to detail with excellent timekeeping
• Experience of working in a busy dynamic environment
• Knowledge of rail industry would be advantageous

You’ll benefit from

• Wellbeing:Flexible working, 24/7 Mental health support, Subsidised gym memberships, Subsidised Bupa healthcare, Enhanced sick pay
• Financial:Match and More pension, Life assurance, Perks at Work discounts, Cycle to Work scheme, Annual Bonus
• Family:Day-one maternity and paternity rights, shared parental leave, extra holidays for length of service, generous time off - including volunteering days and sabbaticals
• Personal Growth: Access to online learning, Support for external training and development opportunities, Inclusive culture promoting equality and belonging, Active employee networks, Opportunities to grow your skills and career

Transform The Everyday with us

We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and transform the everyday with us!

We are a Disability Confident Leader and welcome applications from all individuals, including those with disabilities. If you require any reasonable adjustments during the recruitment process, please contact your recruiter, who will be happy to support you.

At Siemens, we promote a growth mindset, the self‑belief that we can learn and grow, take on new challenges and adapt to change.