Receptionist Administrator

(function(w,d,s,l,i){w[l]=w[l]|[];w[l].push({'gtm.start':new Date().getTime(),event:'gtm.js'});var f; Luton; On-site; GBP 20,000 - 25,000; Full time

Job summary

Join a dynamic and professional legal team in Luton as a Receptionist Administrator. This role involves various administrative tasks including client interaction, managing meeting rooms, and ensuring efficient reception duties. The position offers the opportunity to grow and develop within a thriving organization.

Qualifications

• Ability to welcome clients and manage inquiries professionally.
• Experience in office administration or reception duties is preferred.
• Strong communication and organizational skills are essential.

Responsibilities

• Welcoming clients and visitors to the office.
• Managing meeting room arrangements and bookings.
• Handling incoming calls and directing inquiries appropriately.

Skills

Communication

Organization

Customer Service

Time Management

Job description

Excellent opportunity to join this professional and thriving Legal Team. You will be a central part of the team where you can support and grow with the organisation. Working with a professional team, your role will be varied and rewarding. Responsibilities will include the following:

Receptionist Team

• Welcoming clients, visitors, and staff attending the Luton office
• Following visitor sign-in procedures when visitors arrive for meetings
• Monitoring the suite of meeting rooms to ensure they are kept tidy and in good working order for all meetings
• Provision of appropriate refreshments within the meeting rooms as and when requested
• Supporting the setup of meeting rooms and catering for client and/or staff events
• Assisting with meeting room bookings
• Answering and directing incoming calls across both offices
• Directing enquiries to the relevant departments
• Ensuring attendance registers are printed and updated accordingly
• Managing incoming and outgoing post and arranging internal distribution
• Dealing with incoming deliveries
• Managing the franking machine and liaising with Royal Mail
• Managing the ordering of stationery for Luton and Berkhamsted offices
• Supporting the ordering of supplies for the Berkhamsted office
• Binding relevant documents

We look forward to hearing from you so we can expand on the Receptionist Administrator role.