Receptionist Administrator

Deep Sea Electronics Ltd; Filey; On-site; GBP 15,000 - 19,000; Part time

Benefits offered by this job

25 days holiday

Bank holidays

Enhanced parental pay

Pension contributions

Annual bonus

Job summary

Deep Sea Electronics Ltd invites applications for a friendly Receptionist Administrator at our Hunmanby site. In this varied, people-focused role you will greet visitors, manage front-of-house, answer calls and emails, and provide essential admin support to office and finance teams.

This part-time position is 22 hours per week across Monday, Tuesday and Friday, with cover for annual leave on Wednesday and Thursday.

Qualifications

• GCSE qualification or equivalent.
• Full UK Driving Licence.
• Experience in a similar role.
• Strong MS Office and customer service skills.
• Highly organised with ability to prioritise tasks.

Responsibilities

• Welcome visitors and register them according to security procedures.
• Answer and route calls and manage emails.
• Sort and distribute mail.
• Arrange meeting rooms and refreshments.
• Raise internal purchase orders for stock re-stocks.
• Set up supplier accounts in the ERP system.
• Coordinate travel and accommodation for colleagues.

Skills

MS Office proficiency

Customer service

Organisation

Independence

Teamwork

Education

GCSE or equivalent

Tools

ERP system

Job description

Deep Sea Electronics is a global leader in the design and manufacture of generator controllers, automatic transfer switch controllers, battery chargers, and vehicle and off-highway control systems. With over 200 employees across four continents, our products support customers in more than 150 countries worldwide.

We're looking for a friendly, organised, and proactive Receptionist Administrator to join our team at our Hunmanby site. As the face of our business, you'll create a positive first impression for visitors while keeping our front-of-house operations running smoothly.

In this varied role, you'll welcome guests, manage incoming calls and emails, and provide essential administrative support across the office and finance teams. No two days will be the same, making this a great opportunity for someone who enjoys a dynamic and people-focused position.

This is a part-time role, working 22 hours per week across Monday, Tuesday, and Friday.

We're looking for someone who is flexible, reliable, and happy to support the wider team when needed. Covering Wednesday and Thursday for annual leave.

Requirements:

• Good MS Office knowledge and skills
• Ability to demonstrate excellent customer service and strong interpersonal skills
• Ability to work independently in addition to part of a team
• Self-motivated and positive attitude
• Highly organised; ability to handle multiple tasks and apply judgment to prioritise
• Proven experience in a similar role
• GCSE qualified or equivalent
• Full UK Driving License

Key Duties & Responsibilities:

• Managing the welcome process and registration of visitors to the building according to security procedures
• Answering the phone, redirecting calls and voicemail messages as required, and managing emails
• Sorting and distributing incoming post
• Produce invitation letters for visa applications
• Booking internal meeting rooms for colleagues and ensure refreshments are stocked
• Raise internal purchase orders when re-stocking is needed
• Setting up meeting rooms with refreshments for visitors when requested
• Ensure meeting rooms are left tidy after meetings have concluded
• Arranging lunches for business meetings and collection thereof
• Record details of all lunches provided for HMRC purposes
• Booking overnight accommodation and taxis for colleagues and visitors
• Responsible for the administration of the company pool car records. To include: - booking the pool cars out/in for colleagues, carry out licence and DVLA checks, book MOTs and service
• Set up/amend new/existing supplier accounts in the company's ERP system
• Collect carriage manifests for the sales department and file
• Reconcile weekly supplier invoices to the carriage manifests
• Any other ad hoc duties for management or colleagues
  

Internal & External Relationships:

• Visitors
• Suppliers and service contractors
• 25 days holiday & Bank Holidays
• Enhanced Maternity/ Paternity pay
• 5% Pension contributions
• Companywide performance based annual bonus scheme