Project Administrator - Assurance Management

Siemens; Chippenham; On-site; GBP 26,000 - 35,000; Full time

Benefits offered by this job

Flexible working

Mental health support

Subsidised gym memberships

Subsidised Bupa healthcare

Enhanced sick pay

Match and More pension

Life assurance

Perks at Work discounts

Cycle to Work scheme

Annual Bonus

Job summary

Siemens Mobility Limited in Chippenham is seeking a Project Administrator to join the RAMS team on the HS2 programme, providing administrative support to Assurance Managers and onboarding new starters into Assurance packages.

The role involves organising calendar invites for SRP, ISA engagements and Chief Engineer meetings, plus supporting ProjectWise document administration and ensuring BMS-compliant filing and archival of deliverables.

Qualifications

• Excellent organizational, leadership and people skills.
• Devise and provide ProjectWise (PW) technical & competence - based user training.
• Advanced computer application skills, proficient knowledge of Microsoft Word, Excel, PowerPoint, Outlook and client/server-based databases.
• Accurate and attentive to detail; ability to problem-solve issues that arise.
• Business Administration Degree/NVQ3 minimum/ 3+ years’ experience of working in a similar environment (Desirable)
• Able to meet deadlines & provide early warning feedback to Project Managers (Desirable)

Responsibilities

• Supporting onboarding of new starters into Assurance teams across HS2 assurance packages.
• Organising calendar invites for key Assurance management meetings, including SRP, ISA engagements and Chief Engineer meetings.
• Supporting ProjectWise document administration, particularly for deliverables authored by Siemens Assurance subcontractors and ensure PW guidelines/workflows are followed throughout the project lifecycle.
• Maintaining the project documentation filing structure and ensure team compliance with Business Management System (BMS) requirements.
• Ensuring administrative records, documents and deliverables are tracked, secured and archived in line with BMS requirements.
• Supporting routine administrative processes and, when required, provide guidance to functional business areas on time management and administrative tasks.
• Maintaining the RAMS Team’s day-to-day operational calendar, including holiday and whereabouts records.

Skills

Organizational skills

Leadership

People skills

Deadline management

Problem solving

Education

Business Administration Degree/NVQ3 minimum

Tools

ProjectWise

Microsoft Office

Job description

Project Administrator - Assurance Management

523663

13-Oct-2026

Mobility

Internal Services

Siemens Mobility Limited

What if your daily work directly contributed to a better, more connected world? At Siemens Mobility, we are not just imagining the future of transportation - we are building it. Our team of experts is dedicated to creating smart, efficient, and sustainable mobility solutions that improve the daily lives of millions of passengers. We are looking for passionate professionals who are eager to innovate and push the boundaries of what's possible. If you are ready to be part of a transformative journey, come and join us.

Siemens Mobility is a global market leader in rail infrastructure, shaping the future of transportation through cutting-edge technology, digital innovation, and sustainable engineering. As part of our Rail Infrastructure business, you’ll join a team that is transforming how people and goods move, making rail travel safer, smarter, greener, and more efficient.

We are looking for a Project Administrator - Assurance Management to join our Rail Infrastructure business. This is an office-based role in Chippenham, providing administrative support to the Assurance Managers working on the HS2 programme and the RAMSS team.

You’ll make a difference by

• Supporting the onboarding of new starters into Assurance teams across HS2 assurance packages.
• Organising calendar invites for key Assurance management meetings, including SRP, ISA engagements and Chief Engineer meetings.
• Supporting ProjectWise document administration, particularly for deliverables authored by Siemens Assurance subcontractors and ensure functional areas follow PW guidelines and workflows throughout the project lifecycle.
• Maintaining the project documentation filing structure and ensure team compliance with Business Management System (BMS) requirements.
• Ensuring administrative records, documents and deliverables are tracked, secured and archived in line with BMS requirements..
• Supporting routine administrative processes and, when required, provide guidance to functional business areas on time management and administrative tasks.
• Maintaining the RAMS Team’s day-to-day operational calendar, including holiday and whereabouts records.

Your role profile may vary from time to time in accordance with business needs. Your annual objective setting with your line manager will outline any additional responsibilities required to meet business or individual development needs for the forthcoming financial year.

What you’ll need to succeed

• Excellent organizational, leadership and people skills.
• Devise and provide ProjectWise (PW) technical & competence - based user training.
• Advanced computer application skills, proficient knowledge of Microsoft Word, Excel, PowerPoint, Outlook and client/server-based databases.
• Accurate and attentive to detail; ability to problem-solve issues that arise.
• Business Administration Degree/NVQ3 minimum/ 3+ years’ experience of working in a similar environment (Desirable)
• Able to meet deadlines & provide early warning feedback to Project Managers (Desirable)

You’ll benefit from

At Siemens, we believe that work should work for you. We go beyond standard benefits to create an environment where our people feel supported, empowered and valued both professionally and personally.

Wellbeing: Flexible working, 24/7 Mental health support, Subsidised gym memberships, Subsidised Bupa healthcare, Enhanced sick pay

Financial: Match and More pension, Life assurance, Perks at Work discounts, Cycle to Work scheme, Annual Bonus

Family: Day-one maternity and paternity rights, shared parental leave, extra holidays for length of service, generous time off - including volunteering days and sabbaticals

Personal Growth: Access to online learning, Support for external training and development opportunities, Inclusive culture promoting equality and belonging, Active employee networks, Opportunities to grow your skills and career

Join Siemens Mobility where your wellbeing, growth, and future matter.

Transform The Everyday with us

We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and transform the every day with us!

We are a Disability Confident Leader and welcome applications from all individuals, including those with disabilities. If you require any reasonable adjustments during the recruitment process, please contact your recruiter, who will be happy to support you.

At Siemens, we promote a growth mindset, the self-belief that we can learn and grow, take on new challenges and adapt to change.