Receptionist/ Administrative Apprentice Level 3

Getting In Limited; Greater London; On-site; GBP 10,000 - 40,000; Full time

Job summary

An exciting opportunity awaits as a Receptionist/Administrative Apprentice Level 3 at a pioneering technology and manufacturing company. This role is designed for individuals eager to develop their skills in a professional environment while providing essential reception and administrative support. You will be the first point of contact, managing calls and welcoming visitors, all while supporting the Social Value Coordinator with various initiatives. This apprenticeship offers invaluable experience, training, and the chance to contribute to impactful projects. If you are organized, communicative, and ready to embark on a rewarding career path, this is the perfect opportunity for you.

Qualifications

• Apprenticeship Level 3 required for this administrative role.
• Strong communication and organizational skills essential.

Responsibilities

• Provide professional reception and administrative support.
• Handle calls, greet visitors, and manage meeting logistics.
• Assist with social value initiatives and maintain data.

Skills

Organisation skills

Communication skills

IT skills

Administrative skills

Team working

Education

Apprenticeship Level 3

Job description

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Receptionist/ Administrative Apprentice Level 3

Apply From: 21/12/2024

Learning Provider

Delivered by HRUC (HARROW, RICHMOND AND UXBRIDGE COLLEGES)

Employer

TRUEFORM ENGINEERING LIMITED

Vacancy Description

About the Role: To provide an efficient and professional reception for Trueform Engineering Ltd and to provide vital administrative support to the Social Value Coordinator.

Responsibilities & Duties

Your main responsibilities and duties will include:

• Call Handling / Meet and Greet Visitors:
• Answer all incoming telephone calls and direct to the appropriate person promptly and in a professional manner.
• Ensure that all messages are passed on to the appropriate person efficiently.
• Meet and greet visitors, offering them refreshments and directing them to the right person.
• Manage the visitor’s induction and ensure that all visitors are issued with a pass.
• Ensure that the reception area is kept tidy at all times.
• Meetings:
• Organizing and arranging lunches/refreshments for meetings as and when required.
• Maintaining supplies for meeting rooms ensuring that they are stocked daily with all required supplies.
• Handling Incoming / Outgoing Post:
• Pass incoming post unopened for distribution.
• Prepare all outgoing post for collection on a daily basis by Royal Mail.
• Admin Support:
• Providing administrative support to the Social Value Coordinator.
• Schedule meetings related to Social Value initiatives and projects.
• Provide logistical support to help facilitate employee volunteering days.
• Update the social value data spreadsheet with guidance from the Social Value Coordinator.
• Send organization-wide Social Value emails detailing current and future projects.
• Record updates to key data in relation to Social Value activities with guidance from the Social Value Coordinator.
• Liaise with line managers to complete actions from the Social Value agenda with support from the Social Value Coordinator.
• With guidance from the Social Value Coordinator, develop presentations for Quarterly Social Value meetings.
• Travel:
• Co-ordinate approved travel arrangements on behalf of Trueform employees as and when required.

Key Details

Vacancy Title

Receptionist/ Administrative Apprentice Level 3

Employer Description

Trueform is a pioneering technology & manufacturing company that provides leading products, manufacturing, and specialist engineering solutions for all modes of passenger transport.

Vacancy Location

Trueform Engineering Ltd, Unit 2-4, Trading Estate, Pasadena Close Hayes UB3 3NQ

Wage Frequency

Custom

Number of Vacancies

1

Vacancy Reference Number

1000292673

Key Dates

Apply From

21/12/2024

Closing Date For Applications

2025-01-05 23:59:59

Interview Begin From

Possible Start Date

2025-01-06 00:00:00

Training

Training to be Provided

Apprentices will be required to attend college at least x1 day per week either at Uxbridge, Harrow or Hayes Campus completing necessary mandatory training and units associated with the apprenticeship.

The apprentice will be required to complete:

• Work towards gaining a full Qualification.
• Employment Rights and Responsibilities.
• Skills, Knowledge, and Behaviours.
• Standard and End Point Assessment.

Other training will be provided by the employer as required to enable the fulfilment of the job role.

Learning Provider

HRUC (HARROW, RICHMOND AND UXBRIDGE COLLEGES)

Skills Required

Organisation skills, Communication skills, IT skills, Administrative skills, Team working

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