Receptionist

Dorset HealthCare; Poole; On-site; GBP 12,000 - 18,000; Part time

Job summary

Dorset HealthCare is seeking a reliable receptionist to join our administration team at Poole Community Health Clinic. The role involves being the first point of contact for patients, relatives and clinical staff, handling inquiries by phone, face to face and email, and supporting efficient service delivery.

This part-time post is 15 hours per week. You will need excellent organisational and communication skills, the ability to work under pressure, maintain confidentiality and manage varied

Qualifications

• Excellent organisational and communication skills.
• Ability to handle varied administrative duties and IT systems.
• Respect patient confidentiality.

Responsibilities

• Provide information to patients, staff, carers & relatives by telephone, face to face or written in a tactful and courteous manner.
• Liaise with the public and teams to organise and deliver a safe and efficient office system.
• Support sound patient care and ensure timely returns of information.

Skills

Organisational skills

Communication skills

Customer service

Calm under pressure

Confidentiality

IT systems

Tools

IT systems

Job description

We are looking to appoint a reliable and motivated receptionist to join our dedicated administration team to support the services operating from Poole Community Health Clinic - Poole CAMHS, Community Acquired Brain Injury Service, Dorset Pain Management Service and PSALT.

The successful applicant will work as part of a small team, supporting clinical staff and will act as the first point of contact between patients, relatives and clinical staff, whilst maintaining confidentiality to ensure the department always runs efficiently.

This is a part time post of 15 hours per week.

Applicants must have excellent organisational and communication skills, be able to work under pressure yet remain calm, polite and professional at all times. You will have the ability to deal with varied administrative duties, IT systems and changing priorities. Excellent customer service skills are essential. You will be pleasant and approachable and able to manage your workload effectively.

Main duties of the job

You will provide information to patients, staff, carers & relatives relating to appointments, patient care, and meetings, verbally by telephone, face to face or written in a tactful and courteous manner often requiring non-clinical advice involving careful analysis of delicate situations regarding patient care, requiring knowledge of patient confidentiality.

You will liaise with members of the public in their dealings with the teams/services, some of whom may prove at times to be distressed, challenging, or aggressive in manner.

You will liaise with other members of the teams to organise and deliver a safe and efficient office system to support sound patient care, consistent with good clinical governance guidelines, whilst helping the teams to achieve targets and complete timely returns of information.

At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.

We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.

Our 7,000-strong workforce is at the heart of what we do, and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.

Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion, and expertise in all we do.