Receptionist

Allscreens Nationwide Ltd; Beauly; On-site; GBP 18,000 - 21,000; Part time

Job summary

A receptionist role at Allscreens Nationwide Ltd in Beauly offers part-time hours (16-30 per week) with flexible scheduling. It is initially a temporary position for 6-12 months, with occasional weekend work but no evenings.

The successful candidate will provide a welcoming front-of-house experience for clients. Responsibilities include greeting visitors, managing calls and emails, diary coordination, and handling payments and records.

Qualifications

• Experience in reception, customer service or retail.
• Confident handling telephone systems.
• Strong communication and interpersonal skills.
• Ability to multi-task and stay calm under pressure.
• Accurate data handling and financial record keeping.
• Proficient with Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Welcoming visitors, answering calls, emails, and managing online systems.
• Managing and coordinating the diary to maximise efficiency.
• Registering new clients and keeping records up to date.
• Processing cash and card transactions and end-of-day reconciliation.
• Handling insurance forms and related paperwork.
• Handling mail, scanning documents.
• Keeping reception area clean and hygienic.

Skills

Face-to-face reception

Customer service

Telephone handling

IT proficiency

Attention to detail

Tools

Microsoft Office

Job description

Hours: Part Time (16-30 hours per week, flexible)

Location: Beauly

Salary: £13.50 per hour approx

Details:

Our client is looking to appoint a Receptionist to support their team based in Beauly, initially on a temporary basis for 6-12 months. Working hours are flexible and will be 16-30 per week. Some weekend working may be required but no evening work. The purpose of the role is to provide an exceptional front-of-house service to clients, maintaining a calm and welcoming environment.

Duties include:

• Welcoming visitors, answering incoming phone calls, responding to emails, and managing online systems.
• Managing and coordinating the diary to maximize efficiency.
• Registering new clients and keeping records up-to-date and accurate.
• Processing cash and card transactions, and handling end-of-day financial reconciliation.
• Processing insurance forms accurately and managing related paperwork.
• Handling incoming and outgoing mail, scanning documents.
• Ensuring the reception area and public facilities remain clean, tidy, and hygienic.

Person Specification:

• Experience in a face-to-face reception, customer service or retail role.
• Confident handling telephone systems.
• Outstanding communication and interpersonal skills.
• Strong multitasking skills and ability to stay calm under pressure.
• Ability to work with accuracy and attention to detail in handling confidential records and financial data.
• Proficient in general IT systems (Microsoft Office, Word, Excel, Outlook).