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Ministry of Justice; South Yorkshire; On-site; GBP 28,000 - 36,000; Full time

Job summary

Ministry of Justice is seeking an experienced Senior Administration Officer to support the Yorkshire and the Humber estate. The role is temporary until 02/06/27, with potential for extension, and involves close collaboration with internal teams, external partners and site stakeholders to keep buildings safe, functional and fit for purpose.

The post requires strong organisation, proactive planning and excellent communication, with regular regional travel to oversee facilities and estate

Qualifications

• Highly organised with excellent attention to detail.
• Confident communicator and relationship builder.
• Able to work both independently and as part of a team.

Responsibilities

• Logging and monitoring of estates and FM issues.
• Maintaining records, compliance documentation and audit trails.
• Creating/maintaining performance reports and dashboards.
• Co-ordinating meetings, site visits, and contractor access.
• Minute taking, tracking and assurance of action logs.
• Acting as first point of contact for routine queries via the Estates Functional Mailbox.

Skills

Highly organized

Communication skills

Teamwork

Planning

Problem solving

Travel willingness

Job description

23105 - Senior Administration Officer - Yorkshire and the Humber Probation Service

These are temporary roles until 02/06/27, with the potential to be extended.

We are looking for highly organised and people-focused Estates Senior Admin Officers to play a key role in supporting the effective management of the Yorkshire and the Humber estate. This is a dynamic and varied position, perfect for someone who thrives on building strong relationships, enjoys being out on site, and takes pride in keeping operations running smoothly.

We are looking for candidates who are:

• Highly organised with excellent attention to detail
• A confident communicator and relationship builder
• Comfortable working both independently and as part of a team
• Proactive, with strong planning and problem-solving skills
• Willing to travel regularly across the region
• Interested in developing knowledge of buildings, facilities, and estate management

You will be at the heart of our flagship estate’s function working closely with internal teams, external partners, and site stakeholders to ensure our buildings are safe, functional, and fit for purpose.

Duties will include:

• Logging and monitoring of estates and/or FM issues
• Maintaining records, compliance documentation and audit trails
• Creating/maintaining performance reports and dashboards
• Co-ordinating meetings, site visits, and contractor access
• Minute taking, tracking and assurance of action logs
• Acting as first point of contact for routine queries via the Estates Functional Mailbox