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Fawkes & Reece; Loughton; On-site; GBP 30,000 - 42,000; Full time

Job summary

Fawkes & Reece are seeking a full-time site-based Document Controller for our Loughton project. You will manage the flow of project information between internal teams, contractors, and subcontractors and transition data from manual systems to 4 Projects/Viewpoint EDMS.

You will maintain electronic filing, oversee drawing registers, format documents to client requirements, and support continuous improvement of document control processes.

Qualifications

• Experience as a Document Controller in construction or related industry.
• Experience using 4 Projects or Viewpoint (EDMS).
• Ability to manage multiple tasks and prioritise workloads.
• Experience with document management systems.
• Proficient in Microsoft Office.
• Strong problem-solving and decision-making abilities.

Responsibilities

• Manage and coordinate the flow of project information between internal teams, contractors, and subcontractors.
• Transition all data from the manual system to 4P, working on RFIs, creating & managing drawings and running the technical submission process
• Maintain accurate electronic filing systems across company databases and document management platforms.
• Oversee and update drawing registers, ensuring all project documentation is current and compliant.
• Review, amend, and format documentation to meet project and client requirements before distribution.
• Administer document control platform such as 4 Projects/Viewpoint.
• Ensure secure handling and distribution of project information in line with company procedures.
• Support the continuous improvement of document control processes and systems.

Skills

Document control

EDMS systems

Multitasking

MS Office

Problem solving

Prioritisation

Tools

4 Projects/Viewpoint

Job description

Full-time site based in Loughton

Need to have Construction industry experience

Essential Abilities, Duties and Responsibilities

Document Management & Control

• Manage and coordinate the flow of project information between internal teams, contractors, and subcontractors.
• Transition all data from the manual system to 4P, working on RFIs, creating & managing drawings and running the technical submission process
• Maintain accurate electronic filing systems across company databases and document management platforms.
• Oversee and update drawing registers, ensuring all project documentation is current and compliant.
• Review, amend, and format documentation to meet project and client requirements before distribution.
• Administer document control platform such as 4 Projects/ Viewpoint.
• Ensure secure handling and distribution of project information in line with company procedures.
• Support the continuous improvement of document control processes and systems.

Key Skills

• Previous experience in a Document Controller role within construction or a related industry.
• Need to have previous experience of using 4 Projects/ Viewpoint (EDMS management system).
• Ability to manage multiple tasks and prioritise workloads effectively.
• Experience working with document management systems and project information platforms.
• Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
• Strong problem-solving and decision-making abilities.