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Brook Street; Leeds; On-site; GBP 14,000 - 17,000; Full time

Job summary

Brook Street is assisting a leading higher education organisation in Leeds in recruiting a Temp Office Assistant, Communications and Engagement. The role provides essential administrative support to the Communications and Engagement team and helps keep daily operations running smoothly.

Reporting to the Business Operations Manager, you will handle inboxes, coordinate tasks, assist HR administration, arrange meetings, and manage office supplies.

Qualifications

• Previous experience providing administrative support within a busy office or team environment.
• Excellent attention to detail and a high level of accuracy.
• Ability to identify errors, resolve issues and maintain accurate records.
• Strong organisational and time management skills.
• Ability to manage competing priorities and adapt to changing workloads.
• A proactive approach with the confidence to work independently and use initiative.

Responsibilities

• Managing a shared team inbox and Microsoft Teams channels, ensuring enquiries and requests are actioned promptly.
• Recording, updating and tracking tasks through departmental systems and processes.
• Supporting the smooth day-to-day running of the office environment.
• Coordinating maintenance requests and assisting with general office administration.
• Monitoring stationery and office supplies, carrying out regular stock checks and arranging replenishment when required.
• Tracking deliveries and processing goods receipts.
• Ensuring orders are processed in line with procurement and finance procedures.
• Supporting HR administration, including recruitment activities, onboarding new starters and processing employee departures.
• Assisting with meeting arrangements, diary coordination and team administration.
• Sorting and distributing incoming post and correspondence.
• Providing administrative support to the wider Operations Team as required.

Skills

Administrative support

Attention to detail

Problem solving

Organisational skills

Time management

Independent working

MS Word

MS Excel

MS Outlook

MS 365

MS Teams

MS Forms

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft 365

Microsoft Teams

Microsoft Forms

Job description

Temp Office Assistant, Communications and Engagement

Temporary Office Assistant on behalf of a leading organisation within the higher education sector based in

Leeds.

This is an excellent opportunity for an organised, proactive and detail-oriented administrator to join a busy Communications and Engagement team. You'll play a key role in supporting daily operations, ensuring administrative processes run smoothly and helping colleagues deliver impactful communications and engagement activities.

If you enjoy working in a fast-paced environment, managing a varied workload and supporting a collaborative team, we'd love to hear from you.

About the Team

The Communications and Engagement team is responsible for promoting the organisation's achievements, engaging with internal and external audiences, and supporting its reputation on a regional, national and international level.

The team works closely with colleagues across the organisation to share key messages, celebrate successes and support effective communication during periods of change.

The Role

Reporting to the Business Operations Manager, you will provide essential administrative support across the department. The successful candidate will be highly organised, capable of managing multiple priorities and committed to delivering a high standard of service.

Key Responsibilities

• Managing a shared team inbox and Microsoft Teams channels, ensuring enquiries and requests are actioned promptly.
• Recording, updating and tracking tasks through departmental systems and processes.
• Supporting the smooth day-to-day running of the office environment.
• Coordinating maintenance requests and assisting with general office administration.
• Monitoring stationery and office supplies, carrying out regular stock checks and arranging replenishment when required.
• Tracking deliveries and processing goods receipts.
• Ensuring orders are processed in line with procurement and finance procedures.
• Supporting HR administration, including recruitment activities, onboarding new starters and processing employee departures.
• Assisting with meeting arrangements, diary coordination and team administration.
• Sorting and distributing incoming post and correspondence.
• Providing administrative support to the wider Operations Team as required.

Skills and Experience Required

• Previous experience providing administrative support within a busy office or team environment.
• Excellent attention to detail and a high level of accuracy.
• Ability to identify errors, resolve issues and maintain accurate records.
• Strong organisational and time management skills.
• Ability to manage competing priorities and adapt to changing workloads.
• A proactive approach with the confidence to work independently and use initiative.
• Strong IT skills, including experience with:
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft 365
• Microsoft Teams
• Microsoft Forms

Personal Attributes

• Excellent communication and interpersonal skills.
• Ability to build effective working relationships with a wide range of stakeholders.
• Strong problem-solving skills and a positive approach to challenges.
• Ability to see tasks and projects through to completion.
• Enthusiastic, adaptable and customer-focused.
• A genuine can-do attitude and willingness to support colleagues.

Why Apply?

• Competitive salary of

£26,707 per annum

21 hours per week

• Leeds-based opportunity within a respected organisation.
• Varied and rewarding role with exposure to multiple business functions.
• Supportive and collaborative team environment.
• Excellent opportunity to develop administrative and organisational skills.