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BBS Recruitment; Greater London; On-site; GBP 32,000 - 45,000; Full time

Job summary

BBS Recruitment is recruiting an Executive Support Officer for our client in Lambeth. The role provides high-quality executive and PA support to Directors and senior managers, coordinating communications and managing busy diaries.

You will prepare briefs, attend meetings, take minutes, and ensure actions are tracked. The post requires discretion, strong organisation and the ability to work across departments to progress council priorities.

Responsibilities

• Provide professional executive and PA support to Directors and senior managers.
• Act as a key contact for senior officers and manage enquiries.
• Manage complex diaries, appointments, meetings and correspondence.
• Prepare high-level briefs, reports and presentations.
• Attend meetings, take minutes and track actions.
• Maintain electronic filing and document management.
• Support council projects and programmes with research and analysis.
• Contribute to cross-departmental and organisational working groups.

Job description

BBS Recruitment is an independent recruitment agency for transport and logistics sector, supplying to a variety of clients across UK.

We are currently recruiting an Executive Support Officer for our client based in Lambeth.

The successful candidate will work as part of a team of Strategic and Executive Support Officers, providing a high-quality service to senior leaders while contributing to the effective delivery of Council priorities, projects and programmes.

Responsibilities for Executive Support Officer:

• Provide professional, comprehensive and proactive executive and PA support to Directors and senior managers.
• Act as a key point of contact for senior officers, managing communications and ensuring enquiries and requests are dealt with efficiently.
• Manage complex and frequently changing diaries, appointments, meetings and correspondence, prioritising competing demands appropriately.
• Monitor and respond to enquiries and referrals on behalf of senior managers where appropriate.
• Prepare, coordinate and manage high-level correspondence, reports, briefings, presentations and other documents.
• Attend meetings, take accurate minutes and ensure actions and follow-ups are appropriately recorded and progressed.
• Maintain effective electronic filing, document management and archiving systems in accordance with Council policies and procedures.
• Prepare strategic and high-level briefings, presentations, discussion papers and reports for Directors and senior managers.
• Collate, review and quality-check information and documentation to ensure accuracy, consistency and appropriate filing.
• Provide administrative, analytical and research support to a range of Council projects and programmes.
• Support the delivery of components of high-profile and complex projects, working closely with project leads and multidisciplinary project teams.
• Undertake research and data analysis to support evidence-based decision-making and successful project delivery.
• Contribute to areas including policy development, customer intelligence, equalities, business improvement and quality assurance.
• Build and maintain effective professional relationships with senior Council officers, councillors, residents, external organisations and public, private and third-sector partners.
• Exercise a high degree of discretion, confidentiality and sensitivity, particularly when dealing with contentious, confidential or politically sensitive information.
• Maintain an up-to-date understanding of Council services, functions, priorities, programmes and key issues.
• Work independently while contributing positively to a collaborative Executive Support team and wider corporate working environment.
• Participate in cross-departmental and cross-organisational working groups, task teams and multidisciplinary projects as required.
• Manage workloads effectively, balancing competing priorities and ensuring deadlines and service requirements are met.