Quality Assurance Coordinator

Seapeak; Glasgow; On-site; GBP 28,000 - 36,000; Full time

Job summary

Seapeak seeks a Quality Assurance Coordinator to support the company’s integrated management system, office audits and certifications. The role is based in Glasgow and reports to the Director, Quality Assurance.

Responsibilities include maintaining the legislation register, regulatory plans (SOPEP/SMPEP/Vessel Response Plan), and coordinating TMSA reviews and management review material. Strong MS Office skills and attention to detail are essential.

Qualifications

• Experience using MS applications and data entry.
• Strong organisational skills with attention to detail.
• Excellent teamwork and communication abilities.

Responsibilities

• Prioritise health, safety and environmental compliance at all times.
• Administer document changes to the Integrated Management System.
• Prepare and issue the General Notices Revision Log and Cover Note.
• Track acknowledgement and confirmation of implementation of General Notices.
• Maintain the legislation register.
• Maintain regulatory plans, including the SOPEP, SMPEP and Vessel Response Plan.
• Maintain the external office audit tracker.
• Arrange schedules and agendas for external office audits.
• Collate departmental documents ahead of office audits.
• Record external office audit findings and responses in NS HSEQ system.
• Coordinate inter-departmental TMSA reviews and update self-assessments in OCIMF database.
• Coordinate and compile input for company management review material.
• Administer and despatch logbooks to vessels.
• Carry out any other duties assigned by the line manager.

Skills

MS Office

Database entry

Organisational skills

Attention to detail

Teamwork and communication

Tools

DocMap

ABS NS System

OCIMF TMSA

Job description

Position: Quality Assurance Coordinator
Location: Glasgow
Department: Operations
Reports to: Director, Quality Assurance

Position Summary

The Quality Assurance Coordinator provides administrative support for the company’s integrated management system, office audits and certifications.

Major Responsibilities

• Prioritise health, safety and environmental compliance at all times.
• Administer document changes to the Integrated Management System.
• Prepare and issue the General Notices Revision Log and Cover Note.
• Track acknowledgement and confirmation of implementation of General Notices.
• Maintain the legislation register.
• Maintain regulatory plans, including the SOPEP, SMPEP and Vessel Response Plan.
• Maintain the external office audit tracker.
• Arrange schedules and agendas for external office audits.
• Collate departmental documents ahead of office audits.
• Record external office audit findings and responses in NS HSEQ system.
• Coordinate the inter‑departmental TMSA review and update TMSA self‑assessment in OCIMF database.
• Coordinate and compile input for company management review material.
• Administer and despatch logbooks to vessels.
• Carry out any other duties assigned by the line manager.

Requirements (Knowledge, Skills & Abilities)

• A high level of competency in using MS applications and database entry.
• Strong organisational skills.
• Excellent attention to detail and work ethic.
• Strong teamwork, interpersonal, and communication skills.

Preferred

• Knowledge of maritime shipping industry.
• Experience working in a comparable role with similar systems (e.g., DocMap, ABS NS System, OCIMF TMSA).