Purchasing & Operations Coordinator

Work Lyf Group Ltd; Stone; On-site; GBP 35,000 - 40,000; Full time

Benefits offered by this job

Company pension

Competitive salary

Permanent full-time role

Stable and growing business

Long-term career prospects

Job summary

Work Lyf Group Ltd is seeking a Purchasing & Operations Coordinator in Stone, Staffordshire. You will manage purchasing, stock levels, and shipping operations, coordinating with suppliers and customers to ensure on-time deliveries and accurate documentation.

The role involves handling UK and international shipments, ERP updates, and collaboration with the sales team to optimise stock and pricing. A hands-on, detail-oriented professional is desired for this permanent full-time position.

Qualifications

• Experience in purchasing, procurement, supply chain, operations, or export administration.
• Manufacturing, engineering or distribution environment experience preferred.
• Knowledge of export procedures, customs documentation and international shipping advantageous.
• Strong supplier management and negotiation skills.

Responsibilities

• Raise purchase orders and manage supplier accounts.
• Chase suppliers for lead times, delivery dates, and order confirmations.
• Monitor stock levels and place orders to meet customer demand.
• Receive goods and update internal systems.
• Process customer sales orders and liaise with sales on stock and delivery schedules.
• Organise UK and international shipments with couriers and freight forwarders.
• Track deliveries and resolve shipment-related queries.
• Prepare export documentation including invoices, packing lists, customs docs, and commodity codes.
• Handle customer and carrier enquiries relating to customs and shipping.
• Support sales with pricing, stock, and delivery information.
• Manage returns and product-related administration.
• Ensure supplier invoices and delivery data pass to accounts.

Skills

Supplier management

Negotiation

Organisational skills

ERP systems (SAP)

Communication skills

Multi-tasking

Attention to detail

Tools

SAP

Job description

Purchasing & Operations Coordinator

Location: Stone, Staffordshire
Salary: 35,000 - 40,000 per annum (DOE)
Job Type: Full Time, Permanent

Work Lyf Group are recruiting for a Purchasing & Operations Coordinator on behalf of our client based in Stone, Staffordshire.

This is an excellent opportunity to join a growing business in a varied and hands-on role, supporting purchasing, stock management, shipping and sales operations. The successful candidate will play a key role in ensuring materials, stock and customer orders are managed efficiently while supporting both suppliers and customers.

Key Responsibilities

• Raise purchase orders and manage supplier accounts
• Chase suppliers for lead times, delivery dates, and order confirmations
• Monitor stock levels and place orders to meet customer demand
• Receive goods into the business and accurately update internal systems
• Process customer sales orders and liaise with the sales team regarding stock availability and delivery schedules
• Organise UK and international shipments through couriers and freight forwarders
• Track deliveries and resolve shipment-related queries
• Prepare export documentation including commercial invoices, packing lists, customs documentation, and commodity codes
• Handle customer and carrier enquiries relating to customs and shipping
• Support the sales team with pricing, stock, and delivery information
• Manage returns and product-related administration
• Ensure supplier invoices and delivery information are passed to accounts for processing
• Maintain accurate records using ERP systems
• Ensure warehouse and shipping areas remain organised and compliant with company procedures

The Ideal Candidate

• Previous experience in purchasing, procurement, supply chain, operations, or export administration
• Experience working within a manufacturing, engineering, or distribution environment preferred
• Knowledge of export procedures, customs documentation and international shipping would be highly advantageous
• Strong supplier management and negotiation skills
• Excellent organisational and administrative abilities
• Confident working with ERP systems (SAP experience advantageous)
• Strong communication skills with the ability to work across multiple departments
• Ability to prioritise workload and manage multiple tasks effectively
• Proactive approach with strong attention to detail

Benefits

• Competitive salary of 35,000 - 40,000 depending on experience
• Permanent full-time position
• Company pension
• Opportunity to join a stable and growing business
• Varied role with excellent long-term career prospects