Purchasing Associate

Calibre Scientific Group; Sheffield; On-site; GBP 24,000 - 34,000; Full time

Job summary

Calibre Scientific Group in Rotherham is seeking a procurement professional to purchase products and services across UK brands, ensuring quality and best price within required timeframes. You will create and process orders in SAP ByDesign, manage supplier onboarding, and collaborate with QA, logistics and finance to optimize purchasing.

The role focuses on maintaining stock levels, evaluating suppliers, and identifying cost-saving opportunities while supporting cross-functional teams to ensure

Qualifications

• Associate's degree or equivalent from two-year college or technical school.
• 0–1 year related procurement experience and/or training.
• Familiarity with supplier onboarding and contract terms.

Responsibilities

• Create, process, and receive purchase orders for inventory and consumables in SAP ByDesign, ensuring accuracy and timeliness.
• Monitor and track order status, proactively addressing delays to ensure on-time delivery.
• Create and maintain item records in the ERP system including codes, descriptions, costs and lead times.
• Monitor stock levels by tracking sales and availability to determine optimal stock; reconcile discrepancies and update ERP with adjustments and transfers.
• Lead onboarding of new suppliers, including prequalification and setup, and ongoing relationship management.
• Work with Quality Assurance to perform periodic supplier evaluations for performance and quality.
• Conduct market research to stay informed of industry trends, product availability, and pricing.
• Identify opportunities for cost savings and efficiency gains within purchasing.
• Negotiate pricing and terms with suppliers to secure favorable terms across Calibre Scientific UK products.
• Collaborate with Customer Care, Quality Control and Logistics to ensure seamless purchasing operations.
• Support Finance with supplier invoice queries to ensure timely resolution.

Skills

Negotiation

Vendor Management

Purchasing

Education

Associate's degree or equivalent

Tools

SAP ByDesign

Job description

Position Summary:

You will be responsible for procuring products and services across multiple Calibre Scientific UK brands to ensure that quality products are purchased at the best possible price and within the desired timeframe.

Essential Duties and Responsibilities:

• Create, process, and receive purchase orders for both inventory and consumable products into the ERP system (SAP By Design), ensuring that all orders are progressed in an accurate and timely manner.
• Monitor and track order status, proactively addressing any delays or issues to ensure on-time delivery.
• Create and maintain item records within the ERP system including, but not limited to, item codes, descriptions, cost and lead time.
• Monitor inventory levels by tracking product sales and availability to determine and maintain optimal stock level, reconciling discrepancies and updating the ERP system with stock adjustments and transfers as required.
• Take a lead role in the onboarding of new or grandfathered suppliers, including creation and progression of the prequalification process before onboarding, set up of new suppliers and ongoing relationship building.
• Working closely with the Quality Assurance Team, perform periodic supplier evaluations to assess performance, quality, and adherence to contractual obligation.
• Conduct market research to stay informed of industry trends, product availability and competitive pricing.
• Identifying opportunities for cost savings and efficiency enhancements within the purchasing function.
• Negotiate pricing and conditions with suppliers to ensure favourable terms across the Calibre Scientific UK range of products.
• Collaborate with cross functional teams including the Customer Care Team, Quality Control and Logistics to ensure seamless purchasing operations.
• Support the Finance team with supplier invoice queries to ensure a timely and efficient resolution.
• This list is non exhaustive

Education/Experience:

Associate's degree or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Certificates and Licenses:

Desired but not essential: Charted Institute of Purchasing and Supply (CIPS) or equivalent qualification.

Location

This role is based on site in Rotherham.