Purchasing Associate

Calibre Scientific Group; Rotherham; On-site; GBP 25,000 - 38,000; Full time

Job summary

Calibre Scientific Group is seeking a procurement professional to manage purchases across UK brands from on-site in Rotherham. You will handle PO processing, supplier onboarding, and ongoing supplier evaluations, ensuring best price, quality, and on-time delivery.

The role involves collaborating with QA, logistics, and finance to optimize stock, lead times, and cost savings while maintaining accurate ERP records and market awareness.

Qualifications

• Associate degree or equivalent from two-year college; 6 months to 1 year related experience and/or training.
• Desirable: CIPS or equivalent qualification.
• Experience with SAP ByDesign is a plus.

Responsibilities

• Create, process, and receive purchase orders for inventory and consumables into the ERP system (SAP By Design).
• Monitor and track order status to ensure on-time delivery.
• Create and maintain item records in the ERP system (codes, descriptions, cost, lead time).
• Monitor inventory levels and adjust stock as required to maintain optimal stock.
• Onboard new or grandfathered suppliers; progress prequalification and set up suppliers.
• Perform supplier evaluations with QA team for performance, quality, and contractual adherence.
• Conduct market research on industry trends, availability, and pricing.
• Identify cost savings and efficiency improvements in purchasing.
• Negotiate pricing and terms with suppliers for Calibre Scientific UK products.
• Collaborate with Customer Care, Quality Control and Logistics to ensure seamless purchasing.

Skills

Procurement

Supplier onboarding

Supplier evaluation

Negotiation

Inventory management

Market research

ERP systems

SAP ByDesign

Education

Associate's degree or equivalent

CIPS Certification

Tools

SAP ByDesign

Job description

Position Summary:

You will be responsible for procuring products and services across multiple Calibre Scientific UK brands to ensure that quality products are purchased at the best possible price and within the desired timeframe.

Essential Duties and Responsibilities:

• Create, process, and receive purchase orders for both inventory and consumable products into the ERP system (SAP By Design), ensuring that all orders are progressed in an accurate and timely manner.
• Monitor and track order status, proactively addressing any delays or issues to ensure on-time delivery.
• Create and maintain item records within the ERP system including, but not limited to, item codes, descriptions, cost and lead time.
• Monitor inventory levels by tracking product sales and availability to determine and maintain optimal stock level, reconciling discrepancies and updating the ERP system with stock adjustments and transfers as required.
• Take a lead role in the onboarding of new or grandfathered suppliers, including creation and progression of the prequalification process before onboarding, set up of new suppliers and ongoing relationship building.
• Working closely with the Quality Assurance Team, perform periodic supplier evaluations to assess performance, quality, and adherence to contractual obligation.
• Conduct market research to stay informed of industry trends, product availability and competitive pricing.
• Identifying opportunities for cost savings and efficiency enhancements within the purchasing function.
• Negotiate pricing and conditions with suppliers to ensure favourable terms across the Calibre Scientific UK range of products.
• Collaborate with cross functional teams including the Customer Care Team, Quality Control and Logistics to ensure seamless purchasing operations.
• Support the Finance team with supplier invoice queries to ensure a timely and efficient resolution.
• This list is non exhaustive

Education/Experience:

Associate's degree or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Certificates and Licenses:

Desired but not essential: Charted Institute of Purchasing and Supply (CIPS) or equivalent qualification.

Location

This role is based on site in Rotherham.