Purchasing Administrator

Rubicon People Partnership; Poole; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

EOT bonus

Gym membership

Onsite parking

Training & development

Long-term career progression

Job summary

Rubicon People Partnership in Poole is seeking a Purchasing Administrator to start a career in purchasing. You’ll work with an experienced Purchasing Manager, receiving hands-on training from day one and contributing to a growing department.

The role offers a strong learning path, structured development, and clear progression opportunities within a friendly, long-term environment.

Qualifications

• Some administration, purchasing, procurement or supply chain experience is helpful
• A genuine interest in building a career in purchasing
• Strong organisation and attention to detail, especially with prices and quantities
• Confidence speaking with suppliers by phone and email
• Proficient use of Microsoft Excel, Outlook and Microsoft 365
• Willingness to learn and follow issues through to completion

Responsibilities

• Raising and processing purchase orders, checking product, quantity, pricing and delivery details
• Build good supplier relationships by phone and email; follow up on confirmations and late deliveries
• Resolve delivery shortages, damaged goods and invoice queries with Operations, Warehouse and Accounts
• Keep purchasing records, supplier details and price lists accurate in internal systems
• Support stock levels and ensure materials are reordered on time
• Produce simple reports on outstanding orders and deliveries

Skills

Administration

Purchasing

Procurement

Supply chain

Organisation

Telephone skills

Education

No specific degree required

Tools

Microsoft Excel

Outlook

Microsoft 365

Job description

Looking for your first real step into purchasing? This Purchasing Administrator role in Poole pays £28,000 to £30,000 DOE, with proper training built in from day one.
You’ll work alongside an experienced Purchasing Manager who will help you learn the ropes and grow your knowledge steadily.
It’s a settled, supportive place to start a long-term career, with real room to take on more as the department grows.

As a Purchasing Administrator, you will benefit from:

• Tax-free Employee Ownership Trust (EOT) bonus
• Free gym membership
• Free onsite parking
• Monday to Thursday 8:30am to 5:00pm, with an earlier 4:30pm finish on Fridays
• Structured professional training and development
• Genuine long-term progression within a growing purchasing function

As a Purchasing Administrator, your responsibilities will include:

• Raising and processing purchase orders, checking product, quantity, pricing and delivery details are correct
• Building good working relationships with suppliers by phone and email, following up on confirmations and late deliveries
• Resolving delivery shortages, damaged goods and invoice queries with the Operations, Warehouse and Accounts teams
• Keeping purchasing records, supplier details and price lists accurate and up to date on internal systems
• Supporting stock levels and helping to make sure materials are reordered on time
• Producing simple reports on outstanding orders and expected deliveries

As a Purchasing Administrator, your experience will include:

• Some administration, purchasing, procurement or supply chain experience is helpful, but not essential
• A genuine interest in building a career in purchasing or buying
• Strong organisation and a careful eye for detail, particularly with prices, quantities and part numbers
• Confidence picking up the phone and speaking with suppliers and colleagues
• Good working knowledge of Microsoft Excel, Outlook and Microsoft 365
• A willingness to learn, ask questions and follow issues through to the end

If you’d like a Purchasing Administrator role where you can learn from someone experienced and build a career in purchasing at a steady pace, this is a great place to start.

While Rubicon uses AI to help speed up processes across the business, every application is reviewed by a human to ensure the right decision is made.