Purchasing Administrator

ADS Laser Cutting Ltd; East Midlands; On-site; GBP 24,000 - 32,000; Full time

Job summary

ADS Laser Cutting Ltd is seeking an organised Purchasing Administrator to join our manufacturing team. You will support day-to-day purchasing activities, process purchase orders, keep suppliers informed and ensure deliveries progress smoothly.

This hands-on role also offers cross-functional support for sales order processing and reception during busy periods, with opportunities to develop purchasing knowledge and build strong supplier relationships.

Qualifications

• Experience in purchasing, procurement or similar admin role.
• Strong MS Excel, Outlook and MS Office skills.
• Excellent data entry accuracy and attention to detail.
• Clear written and verbal communication.
• Able to prioritise and manage competing tasks.
• Experience in manufacturing/engineering environment is advantageous.

Responsibilities

• Raise and process purchase orders, ensuring information is accurate and up to date.
• Liaise with suppliers regarding orders, prices, delivery dates and routine queries, following up outstanding orders and escalating issues when necessary.
• Maintain supplier details, purchasing spreadsheets and records using Microsoft Excel and other office systems.
• Provide administrative and reporting support to the Procurement Manager, including maintaining supplier documentation.
• Assist with chasing proforma payments and liaising with the accounts team.
• Provide cover for sales order processing using Lantek, ensuring customer orders are processed accurately and queries are dealt with promptly.
• Provide reception cover when required, answering telephone calls and handling routine customer and supplier enquiries.
• Undertake general administration and data entry, supporting the wider administration team as business needs require.

Skills

Purchasing experience

Excel proficiency

Attention to detail

Data entry

Communication skills

Teamwork

Order processing knowledge

Manufacturing exposure

Tools

Microsoft Excel

Outlook

Lantek

Microsoft Office

Job description

Purchasing Administrator

Permanent | Full-time | Manufacturing

The opportunity

We are looking for an organised, proactive Purchasing Administrator to join our team and provide essential day to day support to our busy purchasing function. Working closely with the Procurement Manager, you will play an important role in ensuring purchase orders are processed accurately, suppliers are kept informed, deliveries are progressed and purchasing records are maintained efficiently. Your support will help keep purchasing activities running smoothly and ensure the wider manufacturing operation has the information and support it needs.

This is a varied, hands on administrative role within a busy manufacturing business, offering the opportunity to develop your purchasing knowledge and build strong working relationships with suppliers and colleagues across the business.

While purchasing administration will be your main responsibility, you will also provide flexible support to sales order processing and reception during busy periods and staff absence.

Key responsibilities

• Raise and process purchase orders, ensuring information is accurate and up to date.
• Liaise with suppliers regarding orders, prices, delivery dates and routine queries, following up outstanding orders and escalating issues when necessary.
• Maintain supplier details, purchasing spreadsheets and records using Microsoft Excel and other office systems.
• Provide administrative and reporting support to the Procurement Manager, including maintaining supplier documentation.
• Assist with chasing proforma payments and liaising with the accounts team.
• Provide cover for sales order processing using Lantek, ensuring customer orders are processed accurately and queries are dealt with promptly.
• Provide reception cover when required, answering telephone calls and handling routine customer and supplier enquiries.
• Undertake general administration and data entry, supporting the wider administration team as business needs require.

About you

We are looking for someone who is organised, reliable and takes pride in completing work accurately. You will be comfortable managing competing priorities, communicating professionally with suppliers and colleagues, and taking ownership of routine administrative tasks.

Ideally, you will have:

• Previous experience in purchasing, procurement or a similar administrative role.
• Good working knowledge of Microsoft Excel, Outlook and other Microsoft Office applications.
• Strong attention to detail and accurate data entry skills.
• Confident written and verbal communication skills.
• A practical, flexible approach and the ability to work effectively as part of a team.
• The confidence to follow up outstanding orders and queries and escalatethe issues when appropriate.
• Experience within a manufacturing or engineering environment would be advantageous.
• Knowledge of purchasing or order processing systems would also be beneficial, although training can be provided where appropriate.

What we offer

• A permanent position, subject to a probationary period.
• The opportunity to work closely with and support the Procurement Manager.
• A varied role with a clear focus on purchasing administration.
• The opportunity to develop your purchasing and procurement knowledge.
• The chance to make a valuable contribution to the smooth running of our manufacturing operation.