Purchasing Administrator

We Are Workforce Ltd; Redditch; On-site; GBP 26,000 - 28,000; Full time

Job summary

A leading company in the manufacturing sector is looking for a Purchasing Administrator to join their dynamic team in Redditch. This role involves providing essential administrative support, managing purchase orders, and liaising with suppliers. Ideal candidates will demonstrate strong organisational skills and proficiency in Excel, along with a background in purchasing functions.

Qualifications

• Strong organisational and communication skills required.
• Proficient in Excel, including pivot tables.
• Desirable to have experience in purchasing or similar role.

Responsibilities

• Provide administrative support to the purchasing team.
• Raise and progress purchase orders quickly.
• Generate reports on stock shortages and supplier KPIs.

Skills

Organisational skills

Communication skills

Proficient in Excel

Tools

SAP

Job description

Job Title: Purchasing Administrator
Location:Redditch B98
Hours:7:30am - 4:30pm Mon-Thurs - Fri 7:30am - 1:30pm
Salary:£26,000 - £28,000 per annum
Posted by: Recruiter on behalf of client

We are currently recruiting on behalf of our client for a Purchasing Administrator to join a fast-paced, dynamic team within a well-established manufacturing environment. This is an excellent opportunity for someone with strong administrative and organisational skills who has experience or an interest in purchasing and supply chain functions.

Key Responsibilities:

• Provide administrative support to the purchasing team

• Raise and progress purchase orders from requisitions for both office and shop floor needs

• Support the warehouse team in resolving delivery issues

• Liaise with the accounts department to address invoice queries

• Compile reports on stock shortages, overdue orders, and spending levels

• Identify production shortages using system-generated reports

• Follow up directly with suppliers to ensure timely deliveries aligned with production schedules

• Update delivery information on internal systems and escalate concerns to the Purchasing Manager and senior production team

• Monitor and report on fluctuations in stock demand

• Generate weekly and monthly supplier KPI reports for the Purchasing Manager

• Communicate with key suppliers regarding delivery timelines, quality issues, and invoice discrepancies

• Suggest improvements to purchasing processes and report them to the Buyers/Purchasing Manager

• Flag any production-related issues to the relevant purchasing and production team members

Candidate Requirements:

• Strong organisational and communication skills

• Proficient in Excel, including pivot tables and advanced formulas

• Good working knowledge of SAP (desirable but not essential)

• Understanding of purchasing functions — prior experience in a purchasing or similar role is desirable

• Familiarity with quality processes and procedures (desirable but not essential)

• Ability to manage and prioritise workloads and meet deadlines in a fast-paced environment

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