Purchasing Assistant

Senior Flexonics Crumlin; Caerphilly; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Holiday and weekends off

Pension scheme

Death in Service

Employee events

Recognition awards

Training and development

Cycle to work scheme

Employee assistance programme

Pool cars

Free parking

Job summary

Senior Flexonics Crumlin is seeking an organised Purchasing Assistant to provide essential administrative support across operations, logistics, and purchasing. You will coordinate orders, shipments and internal systems while supporting general office administration and business operations.

The role involves UK and international shipments, accurate record keeping, liaison with suppliers, and assisting with import/export documentation.

Qualifications

• Previous experience in an administrative, office support, or operations coordination role.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• High attention to detail and a methodical approach to record keeping.
• Confident using Microsoft Office and business systems (ERP experience desirable).
• Strong communication skills and a professional approach when liaising with suppliers and colleagues.

Responsibilities

• Provide comprehensive administrative support to operations, logistics, and purchasing teams.
• Coordinate UK and international shipments, collections, and deliveries, including documentation and tracking.
• Maintain accurate records for orders, stock, and logistics within internal ERP and reporting systems.
• Support purchasing activities, including placing orders, managing outstanding orders, and liaising with suppliers.
• Assist with import/export administration and compliance documentation.
• Maintain product, stock, and part data, ensuring systems remain accurate and up to date.
• Prepare basic reports and data checks to support planning, production, and quality activities.
• Support office administration including travel bookings, company vehicles, catering, and office supplies.
• Provide general administrative support for meetings, visits, and business activities.
• Answer general swithboard and door access phone calls

Skills

Administrative support

Organisational skills

Attention to detail

Microsoft Office

ERP systems

Communication skills

Team player

Tools

ERP systems

Job description

We are seeking an organised and proactive Purchasing Assistant to provide essential administrative support across our operations, logistics, and purchasing functions. This is a varied role ideal for someone who enjoys working in a fast-paced environment, supporting multiple teams, and keeping processes running smoothly.

You will play a key part in coordinating orders, shipments, and internal systems while also supporting general office administration and business operations.

Key Responsibilities

• Provide comprehensive administrative support to operations, logistics, and purchasing teams
• Coordinate UK and international shipments, collections, and deliveries, including documentation and tracking
• Maintain accurate records for orders, stock, and logistics within internal ERP and reporting systems
• Support purchasing activities, including placing orders, managing outstanding orders, and liaising with suppliers
• Assist with import/export administration and compliance documentation
• Maintain product, stock, and part data, ensuring systems remain accurate and up to date
• Prepare basic reports and data checks to support planning, production, and quality activities
• Support office administration including travel bookings, company vehicles, catering, and office supplies
• Provide general administrative support for meetings, visits, and business activities
• Answer general swithboard and door access phone calls

Skills & Experience

• Previous experience in an administrative, office support, or operations coordination role
• Strong organisational skills with the ability to manage multiple tasks and priorities
• High attention to detail and a methodical approach to record keeping
• Confident using Microsoft Office and business systems (ERP experience desirable)
• Strong communication skills and a professional approach when liaising with suppliers and colleagues
• Proactive, reliable, and able to work effectively as part of a team

Remuneration:

Competitive Salary. + Benefits:

• Holiday + Bank Holidays
• Excellent Salary Sacrifice Pension Scheme (Employee Contribution up to 11%/ Employer contribution up to 15%)
• Death in Service Life Protection Benefit (x 6 annual salary)
• Employee Events
• Recognition Awards
• Training and Development (Internal & External)
• Salary Sacrifice Scheme - Cycle to work scheme.
• Employee Assistance Programme/ Financial Support
• Access to pool cars for travel
• Free Parking