Purchase Ledger Assistant

Aarsleff Ground Engineering Ltd; Newark on Trent; On-site; GBP 22,000 - 32,000; Full time

Job summary

Aarsleff Ground Engineering Ltd, a leading UK specialist in piling, ground engineering and geotechnical solutions, is seeking an experienced administrator to support the purchase ledger and payroll functions. Based in Newark, you will process invoices, reconcile statements, handle expense claims, and maintain accurate records in a dynamic environment.

Working under the Ledger Manager, you will ensure timely, accurate financial processing and compliance with company policies, while contributing

Qualifications

• Strong attention to detail is essential.
• Excellent organisational and time management skills are required.
• Ability to prioritise workload and meet deadlines in a fast-paced environment.
• Good communication skills are essential.
• Understanding of purchase ledger and accounts payable processes.
• Knowledge of payroll administration procedures is advantageous.

Responsibilities

• Centrum Purchase Ledger; daily processing of invoices, checking of coding, matching to purchase orders and delivery notes. Obtaining authorisation for payment for the weekly / monthly computerised payment run.
• Aarsleff Purchase Ledger; daily process of invoices, checking coding, matching to purchase orders and delivery notes.
• Resolving invoice queries both internally and externally.
• Statement reconciliations.
• Finance post sort and scan to relevant places.
• Delivery notes scanned and matched to invoices.
• Processing employee expense claims, ensuring accuracy and compliance with company policies.
• Receive, log, and coordinate incoming goods and equipment, maintaining accurate records and inventory updates.
• Provide payroll administration support when required, including data input, record maintenance, and responding to payroll related queries.
• Adhoc tasks given from our Ledger Manager.

Skills

Attention to detail

Organisation & time management

Prioritisation under pressure

Communication skills

Purchase ledger knowledge

Payroll administration knowledge

Job description

Aarsleff Ground Engineering Ltd is a leading UK specialist in piling, ground engineering, and geotechnical solutions, delivering complex foundation and ground engineering projects across the infrastructure, energy, commercial, rail, marine, and residential sectors. Headquartered in Newark, Nottinghamshire, Aarsleff operates nationwide, working in close partnership with clients from early design through to delivery and handover.

Working under the direction of the Ledger Manager or their nominee, to carry out all duties responsibly and safely in accordance with current integrated management system in close co operation with colleagues. Be responsible for ensuring your own awareness of the company health and safety and environmental policies.

Main Duties

• Centrum Purchase Ledger; daily processing of invoices, checking of coding, matching to purchase orders and delivery notes. Obtaining authorisation for payment for the weekly / monthly computerised payment run.
• Aarsleff Purchase Ledger; daily process of invoices, checking coding, matching to purchase orders and delivery notes.
• Resolving invoice queries both internally and externally.
• Statement reconciliations.
• Finance post sort and scan to relevant places.
• Delivery notes scanned and matched to invoices.
• Processing employee expense claims, ensuring accuracy and compliance with company policies.
• Receive, log, and coordinate incoming goods and equipment, maintaining accurate records and inventory updates.
• Provide payroll administration support when required, including data input, record maintenance, and responding to payroll related queries.
• Adhoc tasks given from our Ledger Manager.

Person Specification

• Strong attention to detail with a high level of accuracy.
• Excellent organisational and time management skills.
• Ability to prioritise workload and meet deadlines in a fast paced environment.
• Good communication skills.
• Understanding of purchase ledger and accounts payable processes.
• Knowledge of payroll administration procedures.

Qualifications And Experience

• Previous administration experience in an office environment.
• Experience working with data entry and maintaining records.
• Previous experience in purchase ledger, accounts payable or finance support role.

In addition, you should be able to demonstrate the following Aarsleff Ground Engineering Ltd behaviours and values.

#Step into the Blue Workplace Core Values:

Responsible

• We contribute to responsible development, guided by a compass of decency.
• We take active responsibility for a healthy and safe working environment.
• We make room for diversity at our workplace.
• We act with care for sound and stable development of our organisation.

Committed

• We find solutions – even when others give up.
• We enhance our teamwork by closely collaborating on shared goals.
• We act with a view to maintaining and strengthening our credibility.
• We promote collaboration with customers and each other by engaging in transparent dialogue.

Innovative

• We appreciate innovation that promotes our development.
• We develop and strengthen our professional expertise.
• We measure ourselves by the high quality of our future-proof solutions.
• We are motivated by constantly improving ourselves.