Purchasing Administrative Assistant

Hales Group; Bury St Edmunds; Vor Ort; GBP 27.000 - 33.000; Vollzeit

Zusammenfassung

Hales Group Ltd in Bury St Edmunds is seeking a Purchasing Administrative Assistant to join a busy team. You will raise and process purchase orders, liaise with suppliers, monitor deliveries, and maintain data accuracy.

You will also handle returns, support sales order processes, and assist with supplier onboarding and invoice checks, contributing to efficient operations and excellent customer service. This permanent role offers 30–37.5 hours per week and a salary around £30,000 per annum.

Qualifikationen

• Experience in purchasing, procurement, or administration.
• Strong organizational skills with great attention to detail.
• Proficient with ERP/MRP systems and MS Office tools.
• Ability to manage multiple tasks in a fast-paced environment.

Aufgaben

• Raise and process purchase orders in line with requisitions.
• Liaise with suppliers, chase acknowledgements, maintain order data.
• Monitor deliveries and follow up on delays.
• Maintain accurate purchasing data and system records.

Kenntnisse

Purchasing experience

Attention to detail

Communication skills

Multi-tasking

Tools

ERP/MRP systems

Microsoft Excel

Outlook

Jobbeschreibung

Purchasing Administrative Assistant

Bury St Edmunds

GBP30,000 per annum

Permanent

30-37.5 hours per week

We are recruiting for a Purchasing Administrative Assistant on behalf of our client, a well-established and growing organisation. This is a fantastic opportunity for a highly organised individual to join a busy team, supporting purchasing, supplier management, returns administration, and sales order processes while ensuring operational efficiency and excellent customer service.

Key Responsibilities:

• Raise and process purchase orders in line with business requirements and approved requisitions.
• Liaise with suppliers, chase order acknowledgements, and maintain accurate order information within internal systems.
• Monitor outstanding deliveries and proactively follow up on delayed orders.
• Maintain accurate purchasing data and system records.
• Support the resolution of supplier discrepancies and ensure records are kept up to date.
• Review and verify supplier invoices for accuracy.
• Support supplier onboarding activities and purchasing administration.
• Process customer returns and maintain accurate return records within the company system.
• Act as a key point of contact for return-related enquiries and customer communications.
• Raise and manage orders relating to product reworks and corrective actions.
• Provide sales administration support, including processing order acknowledgements and checking sales orders for accuracy.
• Assist with general administrative duties to support the wider purchasing and sales functions.

Requirements:

• Previous experience within purchasing, procurement, supply chain, sales support, or administration.
• Strong organisational skills with excellent attention to detail.
• Confident communicator, able to build effective relationships with suppliers, customers, and colleagues.
• Experience using ERP, MRP, or similar business systems.
• Proficient in Microsoft Office, particularly Outlook and Excel.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Proactive, reliable, and able to work both independently and as part of a team.
• Strong data entry and administrative skills with a high level of accuracy.