Purchasing Assistant

Osborne Appointments; Hatfield; On-site; GBP 27,000 - 33,000; Full time

Job summary

Osborne Appointments in Hatfield is seeking a Purchasing Assistant for a 6-month role to support the purchasing function and ensure timely delivery of materials and supplies.

The successful candidate will raise purchase orders, liaise with suppliers, maintain records and assist with stock checks while working closely with internal departments.

Qualifications

• Experience in purchasing, procurement or administration preferred.

Responsibilities

• Raise and process purchase orders accurately.
• Liaise with suppliers to obtain quotations and confirm pricing.
• Monitor outstanding orders and ensure on-time deliveries.
• Maintain purchasing records and supplier information.
• Assist with stock checks and inventory monitoring.
• Support purchasing team and wider business as required.

Skills

Organisational skills

Communication

Supplier liaison

Multi-tasking

Problem solving

Tools

Microsoft Office

Excel

Outlook

Job description

Purchasing Assistant - 6 month role

Location: Hatfield, Hertfordshire
Job Type: Monday-Wednesday 8:30 to 5:00pm but can be flexible.
Salary: GBP30,000 pro rata

About the Role

We are currently recruiting for a Purchasing Assistant to join a busy and growing team based in Hatfield. This is an excellent opportunity for an organised and detail-oriented individual to support the purchasing function, ensuring materials, components and supplies are ordered efficiently and delivered on time.

The successful candidate will assist with day-to-day purchasing activities, liaise with suppliers and internal departments, and help maintain accurate purchasing records to support the smooth running of business operations.

Key Responsibilities

• Raise and process purchase orders accurately and in line with business requirements.
• Liaise with suppliers to obtain quotations, confirm pricing and check product availability.
• Monitor outstanding orders and follow up with suppliers to ensure deliveries arrive on time.
• Maintain accurate purchasing records, supplier information and order documentation.
• Assist with stock checks and monitor inventory levels to support purchasing requirements.
• Work closely with internal departments to understand purchasing needs and delivery deadlines.
• Resolve supplier queries, delivery delays and discrepancies relating to orders or invoices.
• Identify opportunities to improve purchasing processes and achieve cost savings.
• Ensure all purchasing documentation is accurate, complete and up to date.
• Provide administrative support to the purchasing team and wider business as required.

Skills & Experience

• Previous experience in purchasing, procurement or administration would be advantageous.
• Excellent organisational skills with strong attention to detail.
• Good communication and interpersonal skills, with the confidence to liaise with suppliers and colleagues.
• Competent in Microsoft Office, particularly Excel and Outlook.
• Ability to manage multiple tasks, prioritise workload and meet deadlines.
• A proactive approach to problem-solving, with the ability to work independently and as part of a team.
• Good numerical, data-entry and record-keeping skills.
• Willingness to learn new purchasing systems, processes and procedures.