Buying Administrator

Uxbridge Employment Agency; Langley; Hybrid; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Hybrid working after 3 months

Friendly team environment

Permanent full-time role

Job summary

Uxbridge Employment Agency is recruiting a Buying Administrator for a Langley-based role. You will support purchasing and supply chain activities, ensuring orders are processed accurately and deliveries run smoothly.

The role requires proactive communication with suppliers, attention to detail, and good IT skills. Hybrid working after 3 months (3 days in office, 2 from home) with a permanent full-time contract.

Qualifications

• Experience in purchasing administration or supplier coordination.
• Strong administrative skills with high attention to detail.
• Confident when communicating with suppliers, especially by phone.
• Good IT skills, including Excel and ERP/purchasing systems.

Responsibilities

• Coordinate purchase orders from placement to delivery.
• Liaise with UK and overseas suppliers for confirmations and updates.
• Chase outstanding orders and resolve delivery queries.
• Maintain accurate purchasing, stock and supplier data.
• Manage purchasing inbox and supplier inquiries.

Skills

Attention to detail

Supplier communication

IT skills (Excel)

ERP systems

Prioritising tasks

Tools

EFACS

Job description

Buying Administrator

Location: Langley, Slough

Salary: £30,000 per annum

Hours: Monday to Friday, 37.5 hours per week

Working Pattern: Hybrid working available after 3 months (3 days office-based, 2 days from home)

Contract: Permanent, Full-time

The Opportunity

We have a fantastic opportunity for an organised, proactive and detail-focused Buying Administrator to join a well-established and successful business based in Langley.

Working as part of a small, friendly and close-knit team, you will play an important role in supporting the purchasing and supply chain function, ensuring orders are processed accurately, suppliers are kept on track and stock deliveries run smoothly.

This is a busy and varied position that would suit someone who enjoys working with suppliers, keeping things organised and taking ownership of their workload.

You’ll need to be confident picking up the phone, chasing information and building positive working relationships with both suppliers and colleagues.

Key Responsibilities

• Monitoring and coordinating purchase orders from initial placement through to delivery.


• Liaising regularly with UK and overseas suppliers to obtain order confirmations and delivery updates.


• Proactively chasing outstanding orders and resolving delivery queries.


• Maintaining accurate purchasing, stock and supplier information on the company's internal system.


• Managing the purchasing inbox and responding to supplier enquiries.


• Setting up new supplier accounts and updating existing records.


• Liaising with couriers and logistics teams to coordinate incoming deliveries.


• Checking delivery notes against purchase orders and investigating discrepancies.


• Assisting with supplier invoice queries, credit notes and stock adjustments.


• Preparing reports relating to outstanding orders, deliveries and invoices.


• Supporting stocktaking activities and general purchasing administration.


• Working closely with the Senior Buyer and wider operations team to ensure the smooth running of the department.

About You

We are looking for someone who is organised, reliable and enjoys working in a busy, hands-on administrative role.

Ideally, you will have:

• Previous experience in purchasing administration, buying support, supply chain administration or order processing.


• Strong administrative skills with excellent attention to detail.


• Confidence communicating with suppliers, particularly over the telephone.


• Good IT skills, including Excel and experience using purchasing, stock control or ERP systems.


• The ability to prioritise tasks, manage deadlines and follow up on outstanding information.


• A proactive approach to problem-solving and a willingness to take responsibility.


• Strong communication skills and the ability to work effectively within a small team.


• Experience using EFACS would be advantageous but is not essential.

What’s on Offer?

• £30,000 annual salary


• Hybrid working after 3 months - 2 days working from home.


• A friendly, supportive and close-knit team.


• A varied position offering plenty of responsibility.


• The opportunity to develop your knowledge of purchasing, stock control and supply chain operations.


• A stable, established business with a collaborative working environment.

Interested?

If you have a background in purchasing, buying administration, supply chain support or a similar administrative role and are looking for a varied position within a friendly team, we'd love to hear from you.