Purchasing Assistant

Job Advert; Hatfield; On-site; GBP 15,000 - 21,000; Full time

Job summary

Job Advert in Hatfield is seeking a Purchasing Assistant for a busy team, focusing on processing orders, supplier liaison and accurate records. This six-month role offers a structured purchasing environment with a pro rata salary.

You will support day-to-day purchasing activities, monitor orders, assist with stock checks and help ensure timely deliveries while maintaining precise documentation and contributing to cost-saving initiatives.

Qualifications

• Previous experience in purchasing, procurement or administration would be advantageous.
• Excellent organisational skills with strong attention to detail.
• Good communication and interpersonal skills, with the confidence to liaise with suppliers and colleagues.
• Competent in Microsoft Office, particularly Excel and Outlook.
• Ability to manage multiple tasks, prioritise workload and meet deadlines.
• A proactive approach to problem-solving, with the ability to work independently and as part of a team.
• Good numerical, data-entry and record-keeping skills.
• Willingness to learn new purchasing systems, processes and procedures.

Responsibilities

• Raise and process purchase orders accurately and in line with business requirements.
• Liaise with suppliers to obtain quotations, confirm pricing and check product availability.
• Monitor outstanding orders and follow up with suppliers to ensure deliveries arrive on time.
• Maintain accurate purchasing records, supplier information and order documentation.
• Assist with stock checks and monitor inventory levels to support purchasing requirements.
• Work closely with internal departments to understand purchasing needs and delivery deadlines.
• Resolve supplier queries, delivery delays and discrepancies relating to orders or invoices.
• Identify opportunities to improve purchasing processes and achieve cost savings.
• Ensure all purchasing documentation is accurate, complete and up to date.
• Provide administrative support to the purchasing team and wider business as required.

Skills

Purchasing experience

Organisation

Communication

MS Office (Excel/Outlook)

Multi-tasking

Problem solving

Numerical/data-entry

Willingness to learn

Tools

Microsoft Office

Job description

Purchasing Assistant - 6 month role

Location: Hatfield, Hertfordshire
Job Type: Monday-Wednesday 8:30 to 5:00pm but can be flexible.
Salary: £30,000 pro rata

About the Role
We are currently recruiting for a Purchasing Assistant to join a busy and growing team based in Hatfield. This is an excellent opportunity for an organised and detail-oriented individual to support the purchasing function, ensuring materials, components and supplies are ordered efficiently and delivered on time.

The successful candidate will assist with day-to-day purchasing activities, liaise with suppliers and internal departments, and help maintain accurate purchasing records to support the smooth running of business operations.

Key Responsibilities

• Raise and process purchase orders accurately and in line with business requirements.
• Liaise with suppliers to obtain quotations, confirm pricing and check product availability.
• Monitor outstanding orders and follow up with suppliers to ensure deliveries arrive on time.
• Maintain accurate purchasing records, supplier information and order documentation.
• Assist with stock checks and monitor inventory levels to support purchasing requirements.
• Work closely with internal departments to understand purchasing needs and delivery deadlines.
• Resolve supplier queries, delivery delays and discrepancies relating to orders or invoices.
• Identify opportunities to improve purchasing processes and achieve cost savings.
• Ensure all purchasing documentation is accurate, complete and up to date.
• Provide administrative support to the purchasing team and wider business as required.

Skills & Experience

• Previous experience in purchasing, procurement or administration would be advantageous.
• Excellent organisational skills with strong attention to detail.
• Good communication and interpersonal skills, with the confidence to liaise with suppliers and colleagues.
• Competent in Microsoft Office, particularly Excel and Outlook.
• Ability to manage multiple tasks, prioritise workload and meet deadlines.
• A proactive approach to problem-solving, with the ability to work independently and as part of a team.
• Good numerical, data-entry and record-keeping skills.
• Willingness to learn new purchasing systems, processes and procedures.