Purchase Ledger Manager

San Carlo; Manchester; On-site; GBP 30,000 - 45,000; Full time

Job summary

San Carlo is seeking a Purchase Ledger Manager to oversee a team and manage the purchase ledger processes. This role involves ensuring timely payments, maintaining accurate records, and fostering strong supplier relationships while encouraging team development. Ideal candidates will have at least 3 years of experience in purchase ledger and team management.

Benefits

50% Staff Discount

Elevate Training Academy

Volunteering Days

Wagestream

Legal and Financial Advice

Colleague of the Month

Best in Class Pension

Qualifications

• At least 3 years previous experience in purchase ledger.
• Experience of managing a team.
• Experience of invoice automation is desired but not essential.

Responsibilities

• Manage the Purchase Ledger team of 2 assistants.
• Process weekly/monthly payments for suppliers.
• Ensure all Purchase Ledger payments are correctly posted.

Skills

Organisational skills

Communication

Relationship building

Proactive approach

Job description

San Carlo are hiring a Purchase Ledger Manager!

Our story

The Distefano family, spanning two generations, started San Carlo over 30 years ago and seen it grow to twenty-five authentic Italian restaurants across the UK from Covent Garden, Piccadilly and Knightsbridge in London to Bristol, Leicester, Liverpool Leeds, Cheshire and Manchester and with a growing number overseas including Kuwait, Bangkok and Qatar and with new sites set to open in Miami.

• 50% Staff Discount- For you and your friends and family, in any of our restaurants around the UK
• Elevate Training Academy- Commitment to training and continuing professional development with our San Carlo training app
• Volunteering Days- Give back with dedicated volunteering days, making a positive impact in your community
• Squadra App- Offering you discounts and rewards with thousands of companies worldwide
• Wagestream- Access to earned pay at any point of the month
• Legal and Financial Advice- Free legal and financial advice for you and your family
• Colleague of the Month- Monthly recognition awards where all San Carlo colleagues are celebrated
• San Carlo Awards- Our annual San Carlo Awards, dedicated to celebrating the incredible talent and hard work of our colleagues
• Best in Class Pension- San Carlo are partnered with an industry-leading pension provider, ensuring your hard work today supports your tomorrow

Key Responsibilities:

• Manage the Purchase Ledger team of 2 assistants, ensuring deadlines are met consistently
• Ensure workload across the team is monitored and managed (circa 1k invoices processed monthly)
• Process weekly/monthly payments for suppliers, keeping to the company policy for payment timings
• Ensure all Purchase Ledger payments are correctly posted via the bank rec and allocated to the ledger accordingly
• Ensure the Purchase Ledger is kept tidy and accurate, with all payments allocated and all aged balances analysed on a regular basis
• Ensure all statement reconciliations are completed periodically and within deadlines
• Deal with supplier queries, ensuring a good relationship is kept with all suppliers
• Regular monitoring of invoices on hold and working with suppliers and internal teams to clear queries
• Using automation and imports to speed up and improve accuracy of manual invoice posting
• Improve processes within Purchase Ledger to ensure efficiency and accuracy, using automation where possible, including keeping up to date process notes across the department
• Completing all period end processes for purchase ledger within deadlines and analyse all aged balances across all purchase ledgers
• Constantly alert to potential fraudulent invoices/bank details
• Follow the correct procedure for checking and updating supplier bank details
• Ensure the rest of the team are aware of the company policy for changing supplier details
• Encourage development of the other members of the team to assist progression
• Assist with the recruitment process as and where required
• Liaise with employees from all levels of the business to gain appropriate authorisation/approval from the relevant person
• Using different internal systems to manage invoice approvals and invoice queries
• Managing the shared accounts inbox ensuring all emails are dealt with within the team
• Assist with audit queries and year end reconciliations
• Managing the digital filing of all invoices and VAT documents.

Required Qualifications & Experience:

• At least 3 years previous experience in purchase ledger
• Experience of managing a team
• Experience of invoice automation is desired but not essential
• Proactive approach to work
• Sound verbal and written communicator
• Ability to build sound relationships with others
• Strong organisational skills

AMRT1_UKCT

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