Purchase Ledger Manager

St. John Ambulance; Sheffield; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

An established charity organization is seeking a Purchase Ledger Manager to oversee the effective operation of the Purchase Ledger Function. This role is pivotal in ensuring accurate and timely payment of supplier invoices while providing leadership to the Purchase Ledger team. You will have the opportunity to develop your team and drive positive change within a supportive environment that values work-life balance and career growth. Join a dedicated team committed to saving lives through essential services and make a meaningful impact in your community.

Benefits

Competitive salary and pension scheme

33 days holiday (increasing to 38)

Hybrid, Flexible working

Cycle to work scheme

Health and Wellbeing portal

Discounts on various services

Qualifications

• Experience in running a large purchase ledger function.
• Strong knowledge of accounting principles and financial controls.

Responsibilities

• Ensure timely processing of supplier invoices with strong financial controls.
• Manage monthly supplier reconciliations and resolve discrepancies.

Skills

Accounting Principles

Stakeholder Management

Customer Service

Financial Control

Education

GCSE Level including Maths & English

Job description

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Role: Purchase Ledger Manager
Location: Sheffield
Contract: Permanent
Closing date: 28th May 2025

Our offer to you

We pride ourselves in being a great place to work, providing a supportive culture with opportunities to grow and develop your career, achieve a healthy work life balance and to be recognised for the great work you do. You will receive:

• Competitive salary and pension scheme
• 33 days holiday (inclusive of bank holidays) - increasing to 38 days over 5 years
• Hybrid, Flexible working
• Cycle to work scheme Electric Vehicle Scheme
• Health and Wellbeing portal - access to financial, health and wellbeing support and an Employee Assistance Programme
• Discounts - you will have access to Blue Light and NHS Discounts as well as discounts on mobile phones, gym membership, cinema tickets, restaurants, holidays and shopping

About Us
This is a fantastic opportunity to join a team of over 1,416 employees and over 31,000 volunteers, united by our goal of saving lives through essential first aid services, training and campaigning. As a charity with rich heritage and a long history of serving humanity, we are proud of our past and excited about creating a healthier, safer, more resilient future.

St John Ambulance works at the heart of communities, supporting and enabling them to access and receive physical and mental health first aid. We do this through developing and providing effective community response and outreach services (e.g. Ambulance response & Nighttime Economy) and using our longstanding expertise to empower people with vital clinical skills and the confidence to use them (e.g. our Volunteers and Community Advocates, NHS Cadets and Young Responders programmes). There is also a buoyant social enterprise network which delivers first aid training and supplies medical consumables to businesses and consumers.

Job Summary
This role will ensure the effective operation of the Purchase Ledger Function, through the operation of a strong financial control environment. Ensuring transactions are dealt with in an efficient, correct and timely manner resulting in the accurate and timely payment of supplier invoices. This role will provide leadership to the Purchase Ledger team and deliver great service to St John people, and our suppliers. You will also have the opportunity to develop people and deliver change.

About You
You will be Educated to at least GCSE level or equivalent (Grade C / 4) including Maths & English. You will have be experienced in the running a large purchase ledger function and be an expert in operating a strong financial control environment. Specifically: 1. Have in depth knowledge and understanding of accounting principles and demonstrable experience of leading a team to deliver within these rulesets, 2. Have experience of working with large complex finance data sets and managing month and year end finance processes 3. Strong stakeholder management and customer service focus with excellent interpersonal skills and the ability to communicate effectively at all levels.

About the Role

• Ensure accurate and timely processing of supplier invoices, ensuring appropriate controls are in place to protect the integrity of the volume and range of financial transactions overseen.
• Ensure monthly supplier reconciliations are completed on all accounts; identifying and resolving any discrepancies in a timely manner to ensure the account is up to date.
• Ensuring the weekly payment run is accurate and paid on time through the exercise of robust controls and appropriate review and follow up.
• Establish and maintain strong working relationships with suppliers and key internal and external stakeholders, regularly liaising with them to ensure effective ways of working and process adherence. Be the stakeholder's main point of contact and resolve their queries.
• Manage & resolve Email Management System query queues to agreed SLA's.
• Work as a part of a senior leadership team, providing reports and analysis, mitigating risks and working on shared tasks and projects.
• High volume transactional processing ensuring that the charity's polices, and processes are adhered to in respect of these transactions and that financial and reputational risk is minimised.
• Apply subject-specific technical expertise and insight, initiative and judgement to ensure the highest standards of enquiry resolution and process adherence and compliance are achieved.
• Ensure that evolving technical requirements are appropriately recorded, process-mapped and agreed with stakeholders, to ensure continued compliance.
• Ensure compliance with relevant laws, accounting standards and SJA policies. Understand and work within GDPR and confidentiality practises.
• Foster and maintain a spirit of continuous development, looking to grow excellent service delivery to customers and create a positive working environment for team members.
• Establish, lead, guide and develop the purchase ledger team. Implement a performance management culture in line with SJA policies, including making sure that 1-1s, performance and development reviews and team meetings take place regularly and with recorded outcomes and actions.

Please see the job description for more detail (this can be viewed on our website or once you click apply)

Find out more about us, including our new Ask Me campaign, at www.sja.org.uk

If you are a current St John Ambulance employee, please apply here: Click here

For all other candidates, or St John Ambulance volunteers wishing to apply: please apply below

We reserve the right to close this vacancy early if we receive high volume of applications for the role. Therefore, if you are interested, please submit your application as early as possible.

St John Ambulance are committed to increasing the diversity of our team and making sure we best reflect the diversity of the communities we serve. At St John, everyone is valued and supported to thrive, we have several networks including Multi Culture, Disability and Accessibility, Pride, Family and Carers and Women's groups. We do not tolerate any form of discrimination and engender a sense of belonging for all, by creating an environment of mutual respect, where we value unique differences and demonstrate authentic allyship. We believe passionately in equality, diversity and inclusion.

'St John Ambulance is committed to safeguarding and we promote safe recruitment practice. Therefore, all successful applicants will undergo pre-employment checks, including DBS Clearance, as part of the onboarding process, if applicable to the nature of the role'.

Please note: St John does not accept speculative CVs and will only review CVs sent in application for an advertised vacancy.