Purchase Ledger Clerk

City Facilities Management Ltd.; Glasgow; Hybrid; GBP 21,000 - 27,000; Full time

Job summary

City Facilities Management Ltd. is seeking a Purchase Ledger Clerk for our Glasgow Headquarters. The role supports the Purchase Ledger team, handling supplier invoices, reconciliations, and payments in a hybrid setup (37.5 hours/week, Mon-Fri, 1 day WFH).

No prior experience is required as full training will be provided. You will need good communication, strong IT/Excel skills, and a keen eye for detail to ensure timely, accurate processing.

Qualifications

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy in data handling.
• Ability to manage multiple tasks and meet deadlines with minimal supervision.
• Willingness to learn with full training provided.

Responsibilities

• Process and upload invoices and credit notes.
• Match purchase orders to invoices and verify hours against rates.
• Resolve invoice queries and liaise with suppliers and internal teams.
• Produce monthly supplier statement reconciliations and support month-end processes.
• Raise ad-hoc payments and post/allocate in the ledger.

Skills

Communication

Attention to detail

Time management

Tools

Excel

Microsoft Office

Job description

Job Title: Purchase Ledger Clerk

Location: Glasgow Head Office

Contact: Permanent

Hours of Work: 37.5 hours / week, Mon to Fri - Hybrid 1 day per week WFH

Job Purpose:

Working within the Purchase Ledger team of City FM, this role is based at our Glasgow Headquarters.

To provide support to the Purchase Ledger department whilst operating in compliance with company policy and procedure.

This role will involve managing a range of supplier accounts for 2 of our customers which includes processing invoices, statement reconciliations, referral chasing, query resolution and payment of invoices.

This is an excellent starting point for anyone looking to build a career in finance, with plenty of opportunity to develop and progress within the wider Finance team or business.

Key Accountabilities:

• Processing/Uploading of invoices and credit notes;
• Matching PO s to Invoices; checking times worked against rates table to ensure no overcharges
• Handle and resolve invoice queries, communicating with other depts and suppliers;
• Ensure all tasks are completed and relevant deadlines are met by team;
• To produce monthly supplier statement reconciliations
• To review the month end payment runs.
• Raise any adhoc payments, post and allocate in ledger.
• To liaise with suppliers to ensure smooth running of accounts and improve where possible
• To deal with telephone enquiries.
• To complete all related administration tasks.

Financial Responsibility:

• Responsible for ensuring cost charges on invoices tie back to agreed rates for hours worked.

Knowledge, Skills and Abilities:

• Candidate must be a good communicator
• No experince necessary as full training will be provided
• Strong IT skills, including being a competent Excel user and the ability to work across multiple applications simultaneously
• Ability to work under pressure whilst carrying out multiple tasks
• Ability to work to strict deadlines and motivate staff to do likewise
• High level of accuracy and attention to detail
• Flexible and adaptable to change in a fast moving environment