Purchase Ledger Clerk

City Facilities Management Holdings Ltd; Glasgow; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

City FM in Glasgow is seeking a Purchase Ledger Clerk to join the team at our Glasgow Headquarters. The role includes processing invoices, supplier reconciliations and handling queries in a hybrid setup with 1 day on site per week.

You will manage supplier accounts for multiple customers, ensuring accuracy and timely payments while maintaining strong communication with internal departments and suppliers.

Qualifications

• Previous experience in Purchase Ledger is desirable.
• Strong IT skills and Excel proficiency.
• Experience in a high-volume transaction environment.
• Ability to work under pressure and meet deadlines.
• High level of accuracy and attention to detail.
• Flexible and adaptable to change in a fast moving environment.

Responsibilities

• Processing/Uploading of invoices and credit notes;
• Matching PO’s to Invoices; checking times worked against rates table to ensure no overcharges
• Handle and resolve invoice queries, communicating with other depts and suppliers
• Ensure all tasks are completed and relevant deadlines are met by team
• To produce monthly supplier statement reconciliations
• To review the month end payment runs
• Raise any adhoc payments, post and allocate in ledger
• To liaise with suppliers to ensure smooth running of accounts and improve where possible
• To deal with telephone enquiries
• To complete all related administration tasks.

Skills

Purchase ledger experience

Communication

Attention to detail

Deadline driven

Multi-tasking

Tools

Excel

Job description

Job Title: Purchase Ledger Clerk
Location: Glasgow Head Office
Contact: Permanent
Hours of Work: 37.5 hours / week, Mon to Fri - Hybrid 1 day per week
Salary: Competitive Salary

Job Purpose

Working within the Purchase Ledger team of City FM, this role is based at our Glasgow Headquarters.
To provide support to the Purchase Ledger department whilst operating in compliance with company policy and procedure.
This role will involve managing a range of supplier accounts for 2 of our customers which includes processing invoices, statement reconciliations, referral chasing, query resolution and payment of invoices.

Key Accountabilities

• Processing/Uploading of invoices and credit notes;
• Matching PO’s to Invoices; checking times worked against rates table to ensure no overcharges
• Handle and resolve invoice queries, communicating with other depts and suppliers;
• Ensure all tasks are completed and relevant deadlines are met by team;
• To produce monthly supplier statement reconciliations
• To review the month end payment runs.
• Raise any adhoc payments, post and allocate in ledger.
• To liaise with suppliers to ensure smooth running of accounts and improve where possible
• To deal with telephone enquiries.
• To complete all related administration tasks.

Financial Responsibility

• Responsible for ensuring cost charges on invoices tie back to agreed rates for hours worked.

Knowledge, Skills And Abilities

• Candidate must be a good communicator
• Previous experience of working within Purchase Ledger is desirable
• Strong IT skills, including being a competent Excel user and the ability to work across multiple applications simultaneously
• Experience in a high-volume transaction environment
• Ability to work under pressure whilst carrying out multiple tasks
• Ability to work to strict deadlines and motivate staff to do likewise
• High level of accuracy and attention to detail
• Flexible and adaptable to change in a fast moving environment