Purchase Ledger

RECRUITMENT HELPLINE; Newark and Sherwood; On-site; GBP 26,000 - 36,000; Full time

Job summary

RECRUITMENT HELPLINE in Newark, NG24 is seeking a Purchase Ledger Clerk to join a long-established UK leader in access control solutions. You will report to the Finance Manager and maintain an efficient ledger, handle supplier queries and support cash flow.

The role requires high-volume invoice processing, strong Excel and ERP experience (Sage/Oracle/SAP), and accurate data reporting. AAT qualification is desirable; 5 GCSEs including English and Maths.

Qualifications

• Proven experience of high-volume invoice and data processing.
• Ability to collate data and format reports as required.
• Competent in Excel and Microsoft Office.
• Strong communication and relationship building skills.
• Excellent IT skills with knowledge of ERP systems (Sage, Oracle, SAP etc.)
• Good numeracy and analytical skills.

Responsibilities

• Assisting with keeping an orderly purchase ledger.
• Answering accounts queries via telephone and email.
• Drawing up payment run schedules for approval.
• Making emergency payments (proformas/credit cards) once approved.
• Matching invoices to POs and setting up suppliers.
• Sending invoices out for approval and posting payments.
• Reconciliation of cash book and bank statements.

Skills

Excel

Microsoft Office

High-volume invoices

Data reporting

Communication

Education

5 GCSEs including English & Maths

Intermediate AAT desirable

Tools

Sage

Oracle

SAP

Job description

An excellent opportunity for a Purchase Ledger to join a well-established company.

Job Type: Full-Time, Permanent.

Salary: Competitive Salary, Depending on Experience.

Location: Newark, NG24

About The Company:

Since being established in 1984, they have grown to become the UK’s market leadinggateandbarriercompany and has cemented a legacy that is synonymous with quality, reliability and service.

The company ethos has always been to put the client first. Engaging with their clients and using their wealth ofemployee experienceand expertise to deliver a first-class product every time.

About The Role:

Reporting to the Finance Manager you will manage and maintain an efficient Purchase Ledger function under the supervision of the relevant heads of that department as well as providing general administrative support to the wider business.

Key Responsibilities

Purchase Ledger

• Assisting with keeping an orderly purchase ledger
• Answering accounts queries via telephone and email
• Drawing up payment run schedules for approval
• Making emergency payments i.e. proformas/credit cards once approved
• Matching Invoices to PO’s
• Setting up new suppliers
• Sending invoices out for approval
• Controlling the speed in which invoices are turned around (7 days standard)
• Posting payments onto banking system and update cash flow
• Posting the banks to Cash Book each morning and processing the Bank Reconciliations’
• Managing credit card & staff expenses
• Other purchase ledger duties
• Reconciling Statements
• Managing a dedicated purchase ledger email inbox

Administration

A variety of administration duties to support the business including but not limited to:

• Taking external and internal telephone calls
• Scanning, filing and laminating
• Managing mail

Skills & Knowledge

• Proven experience of high-volume invoice and data processing
• Ability to collate data and format reports as required
• Competent in both Excel and Microsoft Office
• Strong communication and relationship building skills.
• Excellent IT skills with knowledge of ERP systems (Sage, Oracle, SAP etc.)
• Good numeracy and analytical skills.

Qualifications

• 5 GCSE’s or equivalent at Grade C or above (including English and Maths).
• Intermediate AAT is desirable

The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.