Purchase Ledger Assistant

Fortnum & Mason; London; On-site; GBP 25,000 - 32,000; Full time

Job summary

Fortnum & Mason is seeking a Purchase Ledger Assistant to join their Finance team in central London. The successful candidate will play a vital role in processing supplier invoices, maintaining accurate records, and working closely with various departments. Candidates should have prior experience in similar roles and possess strong attention to detail, communication, and analytical skills. In return, the company offers competitive benefits including generous discounts and opportunities for personal growth.

Benefits

Generous store and restaurant discount of up to 40%

25 days holidays plus an extra day off for your birthday

Subsidised staff restaurant

Opportunities for personal and professional development

Qualifications

• Prior experience in Purchase Ledger, Accounts Payable, or Accounts Assistant roles.
• Excellent data entry skills with high accuracy.
• Ability to process high volumes of invoices.

Responsibilities

• Process UK & EU supplier invoices and ensure payment terms are met.
• Prepare supplier statement reconciliations.
• Liaise with departments to manage aged GRNI balances.

Skills

Data entry skills

Attention to detail

Good communication

Problem-solving skills

Analytically minded

Tools

Microsoft Excel

Dynamics 365

Job description

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Located in the heart of Piccadilly in our beautiful flagship store. This central London location offers so much to explore including restaurants, bars, cultural sites, shopping and more.

We are now recruiting for a Purchase Ledger Assistant to join our highly successful Finance team, and we are looking for a team player willing to learn and contribute positively within the team.

Reports to:

Accounts Payable Manager

Key interfaces:

Wider finance team, UK suppliers. Budget holders.

Key Accountabilities:

* Joint responsibility for processing UK & EU supplier invoices accurately, ensuring payment terms are met and invoices are correctly coded and authorised on D365

* Preparation of supplier statement reconciliations and necessary follow up actions

* Liaise with internal departments to manage aged GRNI balances and general queries

* Support with processing staff expense claims ensuring expenses are processed in line with company expense policy when required

* Manage debit balances for employee foreign advances and suppliers

* Support with petty cash, company credit card and hospitality card reconciliations in line with company expense policies when required

* Preparation of trade creditor accruals prior to period end

* Provide cover for absences within the team as required

* Develop and maintain thorough knowledge of the operations and activities of other departments within the business

* Assist with Finance led projects as required

Role Specific Criteria (Experience/Behaviours/Technical Ability)

Previous experience (including qualifications where relevant)

• Prior experience working in a Purchase Ledger / Accounts Payable / Accounts Assistant type role
• Excellent data entry skills, with a high degree of accuracy and attention to detail
• A good level of computer literacy, especially with Microsoft Excel
• Good communication - written and oral skills
• Excellent problem-solving skills
• Experience processing high volumes of invoices
• Dynamics 365 experience

* Team player

* Show initiative

* Positive and proactive

* Result orientated

* Able to work under pressure

* Analytically minded

We are committed to developing your career and nurturing your talent, regardless of age; disability; gender reassignment; marriage and civil partnership; pregnancy and maternity; race; religion or belief; sex; sexual orientation. We respect and embrace each other's differences, to create a truly inclusive environment.

In the last year alone, our people have been recognised and celebrated, winning awards for their outstanding contributions to Retail, Technology, Global Hospitality & Tourism, Visual Merchandising & Display, Customer Service and Local Community Awards.

In return, we offer:

• A generous store and restaurant discount of up to 40%
• 25 days holidays (excluded bank holidays) and an extra day off for your birthday
• A fantastic subsidised staff restaurant which uses Fortnum’s ingredients
• A range of opportunities to develop and grow personally and professionally