Purchase Ledger Administrator - Milton Keynes

Mha Plc; Milton Keynes; Hybrid; GBP 24,000 - 28,000; Full time

Job summary

MHA is seeking a Purchase Ledger Administrator for a 6-month fixed-term contract in Milton Keynes, office-based. Typical hours are 8:30am–5:00pm, Monday to Friday, with office-based duties and responsibilities in the purchase ledger function.

The role focuses on processing invoices, VAT handling, supplier payments, and maintaining accurate ledgers within SAP, supporting a busy accounts team.

Qualifications

• Invoicing and ledger entry experience required.
• VAT knowledge is essential.
• Strong organisational and prioritisation skills required.
• Good communication across teams and with suppliers.

Responsibilities

• Collate, record and process invoices and expenses in SAP.
• Maintain purchase ledger and supplier accounts.
• Process payment runs within agreed terms.
• Reconcile supplier statements and query discrepancies.
• Filing and record-keeping for audit readiness.

Skills

Purchase ledger

VAT

Organisation

Prioritisation

Communication

Excel

Word

Data analysis

Attention to detail

Tools

SAP

Job description

Overview of role

Purchase Ledger Administrator

6 months - Fixed Term Contract

Milton Keynes – Office Based

8.30am to 5.00pm, Monday to Friday

What Sets Us Apart

At MHA, we’re about people first – our people, our clients, and the communities we serve. As one of the UK’s top 13 accountancy firms and a proud member of Baker Tilly International, the 9th largest network in the world, we are a hub of global knowledge with a strong local commitment.

Our people-focused approach truly sets us apart. Here, you won’t just be another face in the firm; you’ll be part of an ambitious, driven team dedicated to continuous learning and growth. We invest in our people because they are the foundation of our success. With access to unparalleled resources and award-winning development programmes, you’ll have the freedom to shape your career while making a meaningful impact. We take immense pride in being awarded gold for Investors in People. This recognition reflects our deep commitment to nurturing talent and ensuring every individual feels valued and supported.

Here, You’ll Go Beyond Numbers

We’re looking for a Purchase Ledger Administrator who thrives in a dynamic environment and embraces the chance to tackle complex challenges. At MHA, you’ll be surrounded by passionate professionals who are dedicated to making a difference.

Purpose of the Role

• Collate, record and process all invoices, foreign invoices and company credit cards for the firm in a timely manner, ensuring the correct coding and authorisation.
• Payment of suppliers within the constraints of supplier payment terms and the firm’s cash flow.

Qualifications and Skills

• Good knowledge of purchase ledger systems.
• Good knowledge of VAT (essential).
• Good organisation skills.
• Ability to prioritise own workload to ensure that all deadlines are met.
• Ability to communicate well with all levels of staff across the group companies.
• IT literate - Excel, Word and SAP (although SAP not essential).
• Ability to analyse and reconcile data to answer queries on supplier and nominal ledger accounts.
• Ability to think “outside of the box”.
• Proactive attitude – constantly looking for efficiencies and ways to implement.

Main Responsibilities

• Sort and distribute the post within the department.
• Process all supplier invoices via the SAP system in a timely manner.
• Log unauthorised invoices as purchase orders via SAP system in a timely manner and distribute to the relevant offices for authorisation.
• Review of coding on authorised invoices, query where necessary and obtain correct coding as required.
• Weekly review of purchase order listing and chase outstanding invoices as required
• Monthly review of supplier accounts, resolving queries, obtaining invoices and matching of payments.
• Processing of twice monthly payment runs via BACS throughout the month.
• Processing of weekly foreign payment run.

• Filing of invoices, payment runs, etc.
• Processing of disbursements derived from the purchase ledgers into time/recording system (CCH).
• Co-ordinating with the Financial Accountants for the setting up of any new direct debits.
• Liaising with the utilities broker for new utilities contracts and resolving billing issues
• Resolvin