Purchase Ledger Administrator

St Edmund's College, University of Cambridge; Cambridge; On-site; GBP 16,531 - 20,664; Part time

Benefits offered by this job

Working daily allowance for food and drinks

Free car parking (where available)

25 days holiday plus bank holidays

Discounts at restaurants, shops & more

Death in service

Access to LinkedIn Learning & Business Disability Forum

Job summary

A University College in Cambridge seeks a detail-oriented Purchase Ledger Administrator for a part-time role supporting finance operations. Responsibilities include managing purchase ledgers, preparing payments, and liaising with budget holders. Candidates should have experience in finance administration, strong communication skills, and proficiency in relevant tools like Sage Intacct. This position offers benefits including holiday allowance, discounts, and a supportive team environment.

Qualifications

• Experience with Purchase Order systems.
• Experience with Purchase Ledger.
• Knowledge of financial management systems.

Responsibilities

• Run the Purchase Ledger and input approved invoices.
• Handle Council Tax payments and reconcile statements.
• Prepare and process supplier payment runs.

Skills

Experience in finance administration

Excellent communication skills

Strong stakeholder relationship building

Proactive approach

Works methodically with accuracy

Education

GCSEs or equivalent

Tools

Sage Intacct

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

• Contract type: Part-Time 25-30 hours per week
• Location:Cambridge, St Edmunds College

St Edmund’s College is seeking an organised and detail-oriented Purchase Ledger Administrator with experience in finance administration to join our Finance Office. In this role you will be responsible for the Purchase Ledger while supporting the work of the Management Accountant and playing an important part in implementing a new accounts payable system.

Key duties and responsibilities

• Responsible for all aspects of running the Purchase Ledger. Inputting all approved invoices using correct supplier and nominal codes, including expenses and credit card payments.
• Responsible for Council Tax payments, liaising with the Accommodation Team to follow up on discrepancies.
• Reconcile suppliers’ statements to the purchase ledger records.
• Prepare and process fortnightly supplier payment runs and other regular and ad hoc payments.
• Communicating with Budget Holders for approvals and other reporting, working with them to ensure that the new system is used to maximum benefit
• Assisting the Management Accountant or College Accountant with cost analysis and related data.
• Co-ordinating the collection of utilities meter readings by the maintenance team, ensuring invoices are correct.
• Maintain fixed asset registers and supporting documentation.
• Experience within finance administration or similar role
• GCSEs or equivalent
• Knowledge and understanding of financial management systems and procedures
• Good working knowledge of MS products (excel/word/outlook)
• Always understands and maintains confidentiality
• Works well within a small team, motivates and supports colleagues
• Works methodically and to a high degree of accuracy and numeracy
• Excellent communications skills, both oral and written
• Actively advocates and displays College values – open minded, integrity & inclusivity
• Builds and maintains strong stakeholder relationships, able to adapt working style to work respectfully and co-operatively with a wide range of people from different backgrounds, and is politically and diplomatically aware
• Has a proactive approach, requiring minimum supervision
• Experience with University/College environment
• Experience with Purchase Order systems
• Experience with Purchase Ledger
• Experience with Sage Intacct or other Sage products

As well as a great salary and friendly team you will also receive:

• Working daily allowance for food and drinks
• Free car parking (where available)
• 25 days holiday plus bank holidays (increasing with length of service)
• Discounts at restaurants, shops & more
• Death in service
• Access to LinkedIn Learning & Business Disability Forum

About St Edmund’s College

St Edmund’s College is one of the 31 constituent colleges of the University of Cambridge. Our vibrant student body is made up of around 420 post-graduates and 130 mature undergraduates. With over 260 senior members – academics working at the cutting edge of their field or eminent members of their profession – and around 100 staff, you will be joining a dynamic and growing College with an ambitious vision for our role in shaping the future of higher education and collaborative research.

The maturity of our community means that we have earned a reputation as the friendly college. Relaxed, non-hierarchical and diverse, we pride ourselves on being a place in Cambridge where people of all backgrounds are welcomed, will feel at home and can flourish. Therefore, we welcome all candidates regardless of their demographic characteristics such as gender, race, disability, neurodiversity, religion, age, sex & sexual identity to apply for our opportunities.

How to apply

Please your cover letter and CV to the HR Team at [e-mail].

Closing date for completed applications: Sunday 19th April. Interviews may be held throughout the period that the advert is live and may continue after the closing date.

If you have informal enquiries about the post, please email the Management Accountant at [e-mail].

In applying for this role, you will provide personal data which the College will process in accordance with its data protection obligations and its Data Protection Policy: http://www.stedmunds.cam.ac.uk/data-protection

Any offer of employment is subject to evidence of your right to work in the UK and the receipt of satisfactory references