Purchase Ledger Administrator

Valpak Limited; Stratford-upon-Avon; Hybrid; GBP 21,000 - 22,000; Part time

Benefits offered by this job

Hybrid working

Up to 10% bonus

Enhanced holiday scheme (9 days)

Contributory pension scheme

Private medical insurance

Gym membership subsidy

Bike to work scheme

Life assurance & disability income &

Critical illness

Wellbeing app

MyPerks discounts

Job summary

Valpak Limited is hiring a Purchase Ledger Administrator in Stratford-upon-Avon for a 30-hour hybrid role. You will manage AP queries, process invoices, staff expenses and supplier payments, and support vendor relationships with accurate data entry and timeliness.

Working with the finance team, you’ll help maintain data integrity, assist audit processes, and drive efficiency through proactive process improvements while upholding confidentiality and professional standards.

Qualifications

• Experience in a finance department with accounts payable duties.
• Proficient in MS Office and Excel with strong numerical accuracy.
• Five GCSEs including English and Maths.
• Ability to follow processes and maintain confidentiality.
• Part-time role with 30 hours per week and hybrid working.

Responsibilities

• Process purchase invoices and credit notes with correct coding.
• Handle staff expense claims and supplier payments.
• Perform weekly payment runs and reconcile supplier statements.
• Maintain supplier data in the CRM/accounting system.
• Assist with audit evidence and year-end documentation.

Skills

Finance experience

MS Excel

Numerical accuracy

Process adherence

Team player

Confidential data handling

Education

GCSEs including English and Maths

Tools

Accounting software familiarity

Job description

Role: Purchase Ledger Administrator

Salary: GBP21,200 GBP22,400 per annum (30 hours per week, equivalent to GBP26,500 GBP28,000 full-time), plus up to 10% bonus and hybrid working.

We are currently recruiting for a Purchase Ledger Administrator to join our team in Stratford-upon-Avon. This is a part-time, hybrid role working 30 hours per week, offering a flexible blend of office and home-based working. As a Purchase Ledger Administrator, you ll be the key point of contact for all internal and external queries related to Accounts Payable. Working closely with the wider finance team, you ll ensure the smooth and accurate processing of purchase invoices, staff expenses, and supplier payments. You ll play a vital role in maintaining strong supplier relationships, supporting audit processes, and ensuring financial data integrity. Your attention to detail and proactive approach will help maintain efficient financial operations and uphold our commitment to timely and accurate payments.

Key Responsibilities

Invoice & Expense Processing

• Scanning and electronically filing invoices and supporting documents.
• Inputting purchase invoices and credit notes into the accounting system with correct coding.
• Matching invoices to operational systems and resolving discrepancies.
• Processing staff expense claims in line with policy and flagging exceptions.

Payment Processing

• Preparing weekly and ad hoc payment files in line with authorisation levels.
• Managing direct debit payments and providing weekly payment summaries.
• Following up on overdue approvals to avoid payment delays.

Reconciliations & Supplier Management

• Completing regular reconciliations and resolving queries proactively.
• Reviewing supplier statements and following up on missing documents.
• Maintaining supplier contact and financial data in the CRM and accounting system.

Audit & Year-End Support

• Preparing audit evidence and providing clear explanations.
• Assisting with tax and compliance documentation as needed.

Team Support & Continuous Improvement

• Supporting with data input, analysis, and process documentation.
• Identifying opportunities to improve processes and enhance efficiency

Skills, Knowledge & Expertise

Skills

• Experience working in a finance department
• Good working knowledge of MS Office (Outlook, Teams, Excel)
• Confident working with numbers, high standard of accuracy and attention to detail
• Quick learner able to follow processes and flagging queries where required
• Strong work ethic, positive can-do attitude and pro-active problem solver
• High level of professionalism and awareness of receiving confidential information

Qualifications

• 5 GCSEs or equivalent (including English and Maths)

Job Benefits

• Hybrid working available, happy to talk flexible working
• Up to 10% bonus
• Enhanced holiday scheme (option to buy/sell up to 9 days) and long service awards
• Critical illness, Life assurance & disability income protection
• Option to join private medical insurance, subsidised gym membership, and bike to work scheme
• Contributory pension scheme
• Wellbeing initiatives and support including Wellbeing App access
• MyPerks discounts platform