Purchase Ledger Administrator

Valpak-Ltd; Stratford-upon-Avon; Hybrid; GBP 27,000 - 28,000; Part time

Benefits offered by this job

Up to 10% bonus

Enhanced holiday scheme (buy/sell up 9

Contributory pension

Private medical insurance

Wellbeing initiatives

MyPerks discounts

Job summary

Valpak-Ltd in Stratford-upon-Avon is seeking a part-time Purchase Ledger Administrator to join the Finance team on a hybrid basis, 30 hours per week. You will manage inputting invoices, processing supplier payments, and maintaining accurate financial records.

They will work closely with the wider finance group to ensure timely payments, resolve supplier queries, and support audits and year-end activities, while upholding data confidentiality.

Qualifications

• Experience working in a finance department.
• Strong numerical accuracy and attention to detail.
• Proficient with MS Office suite (Outlook, Teams, Excel).
• Ability to follow processes and resolve queries.
• Professionalism and confidentiality in handling data.

Responsibilities

• Scan and file invoices and supporting documents.
• Enter purchase invoices and credit notes with correct coding.
• Match invoices to systems and resolve discrepancies.
• Process staff expense claims per policy and flag exceptions.
• Prepare weekly and ad hoc payment files.
• Manage direct debit payments and provide weekly summaries.
• Follow up on overdue approvals to avoid delays.
• Complete regular reconciliations and resolve queries.
• Review supplier statements and missing documents.
• Maintain supplier contact and financial data in CRM and accounting system.
• Prepare audit evidence and assist with tax/compliance documentation.
• Support data input, analysis, and process documentation.
• Identify opportunities to improve processes and efficiency.

Skills

Finance experience

Numerical accuracy

Process follow-through

Proactive problem solving

Professionalism & confidentiality

Positive can-do attitude

Education

GCSEs including English and Maths

Tools

Excel

Outlook

Teams

Job description

Purchase Ledger Administrator

Department: Finance

Employment Type: Permanent - Part Time

Location: Stratford-Upon-Avon

Reporting To: Jo Taylor

Compensation: £26,500 - £28,000 / year

Description

We are currently recruiting for a Purchase Ledger Administrator to join our team in Stratford-upon-Avon. This is a part-time, hybrid role working 30 hours per week, offering a flexible blend of office and home-based working.

As a Purchase Ledger Administrator, you’ll be the key point of contact for all internal and external queries related to Accounts Payable. Working closely with the wider finance team, you’ll ensure the smooth and accurate processing of purchase invoices, staff expenses, and supplier payments. You’ll play a vital role in maintaining strong supplier relationships, supporting audit processes, and ensuring financial data integrity. Your attention to detail and proactive approach will help maintain efficient financial operations and uphold our commitment to timely and accurate payments.

Key Responsibilities

Invoice & Expense Processing

• Scanning and electronically filing invoices and supporting documents.
• Inputting purchase invoices and credit notes into the accounting system with correct coding.
• Matching invoices to operational systems and resolving discrepancies.
• Processing staff expense claims in line with policy and flagging exceptions.

Payment Processing

• Preparing weekly and ad hoc payment files in line with authorisation levels.
• Managing direct debit payments and providing weekly payment summaries.
• Following up on overdue approvals to avoid payment delays.

Reconciliations & Supplier Management

• Completing regular reconciliations and resolving queries proactively.
• Reviewing supplier statements and following up on missing documents.
• Maintaining supplier contact and financial data in the CRM and accounting system.

Audit & Year-End Support

• Preparing audit evidence and providing clear explanations.
• Assisting with tax and compliance documentation as needed.

Team Support & Continuous Improvement

• Supporting with data input, analysis, and process documentation.
• Identifying opportunities to improve processes and enhance efficiency

Skills, Knowledge & Expertise

Skills

• Experience working in a finance department
• Good working knowledge of MS Office (Outlook, Teams, Excel)
• Confident working with numbers, high standard of accuracy and attention to detail
• Quick learner able to follow processes and escape queries where required
• Strong work ethic, positive can-do attitude and pro-active problem solver
• High level of professionalism and awareness of receiving confidential information

Qualifications

• 5 GCSEs or equivalent (including English and Maths)

Job Benefits

• Hybrid working available, happy to talk flexible working
• Up to 10% bonus
• Enhanced holiday scheme (option to buy/sell up to 9 days) and long service awards
• Critical illness, Life assurance & disability income protection
• Option to join private medical insurance, subsidised gym membership, and bike to work scheme
• Contributory pension scheme
• Wellbeing initiatives and support including Wellbeing App access
• MyPerks discounts platform