Purchase Ledger Accounts Assistant

Belinda Roberts Ltd; Warwick; On-site; GBP 21,000 - 25,000; Full time

Job summary

Belinda Roberts Ltd in Warwick is seeking a Purchase Ledger Accounts Assistant on a 3-month fixed-term contract to support a new system rollout. You will post purchase invoices and credit notes, process supplier payments, and reconcile statements, ensuring KPIs are met.

The role requires strong Excel skills, attention to detail, and the ability to liaise with internal teams and suppliers. Office-based position in Warwick with immediate start.

Qualifications

• Experience posting purchase invoices and credit notes to supplier ledgers.
• Reconcile supplier statements and assist with supplier payments.
• Strong IT skills with Excel and attention to detail.

Responsibilities

• Post purchase invoices and credit notes to supplier ledgers.
• Process supplier payment requests and approvals.
• Monitor AP inboxes and file invoices.
• Input supplier invoice queries and track status within SLAs.
• Communicate with suppliers to resolve outstanding items.
• Support Finance Manager with ad-hoc tasks.

Skills

Purchase ledger

Accounts payable

Excel

Job description

My client is a growing business based in the Warwick area. There is a requirement for a 3-month fixed term contract for a Purchase Ledger Accounts Assistant. This role is due to a new system being implemented into the business.

The right candidate would be responsible for purchase invoice and credit note postings to the supplier ledgers, and supplier payment approvals and statement reconciliations. The role involves working very closely both internally with other teams and with suppliers to ensure successful processing and payment of purchase invoices. This role has a key focus on co-ordinating both internal and external requirements and ensuring that processes are diligently followed to achieve set KPIs, whilst consistently observing the agreed behaviours to ensure a cohesive and pleasant working environment for all.

Key Responsibilities:

• Accurate postings to the purchase ledger
• Supplier statement reconciliation
• Supplier payment requests
• Monitoring the AP Invoices mailbox and downloading and filing of supplier invoices
• Monitoring and responding to emails in the AP Enquiries mailbox
• Accurately inputting supplier invoice queries on the Supplier Queries Log - tracking the status to resolution within agreed SLAs
• Supplier communications to request credit notes and statements
• Any other discreet tasks as communicated via the Finance Manager or senior management

The right candidate for this role will be available now to start. This role is office based in Warwick and is also looking for someone with string IT skills including excel.