Publishing Production Coordinator (Print & Digital)

CloserStill Media Germany GmbH; Dorking; On-site; GBP 28,000 - 36,000; Full time

Job summary

CloserStill Media in Dorking, Surrey seeks a detail-focused Content & Copy Coordinator to manage copy lists, chase advertisers and coordinate publication timelines. You will oversee magazine production, liaise with printers, and ensure digital publication readiness, while handling purchase orders and general administration.

The role is full-time/permanent based in Dorking with a strong emphasis on deadlines, accuracy, and multi-team coordination in a fast-paced publishing environment.

Qualifications

• Strong organisational skills and ability to manage multiple tasks and deadlines.
• Excellent attention to detail and careful, accurate approach to checking content and proofs.
• Confident written and verbal communication skills.
• Proactive approach to chasing information, resolving issues and keeping stakeholders informed.
• Good administration skills and clear record-keeping.
• Proficiency in Microsoft Excel, Word and Adobe Acrobat.
• Comfortable working in fast-paced, deadline-driven environments.

Responsibilities

• Create and maintain copy lists for emailers, web banners, newsletters, show news, supplier spotlights and advertisements.
• Chase advertisers and stakeholders for copy, content and artwork in line with deadlines.
• Check submitted content for completeness and suitability; flag issues promptly.
• Track progress against deadlines and keep Sales, Editorial and other teams updated.
• Create and maintain advertising index.
• Prepare PDF files of advertisements and publication pages for review.
• Check page numbers against flat plan and identify discrepancies.
• Share preview binder with Publishing team and complete requested changes accurately.
• Liaise with printers and coordinate amendments to print deadlines.
• Create print orders and ensure artwork is supplied on time.
• Review and sign off printer proofs; escalate issues where required.
• Prepare and crop the preview binder for digital publication.
• Upload completed magazines to BlueToad platform.
• Check all URL links for accuracy before publication.
• Publish the digital magazine and share with relevant teams.
• Raise requisitions in Unit4 and follow up for approval.
• Provide purchase order numbers to suppliers.
• Maintain clear and accurate records of requisitions, approvals and purchase orders.
• Process voucher copy requests; obtain quotations from printers.
• Arrange approvals with budget holders and confirm orders with printers.

Skills

Excel

Word

Adobe Acrobat

Organisational skills

Attention to detail

Tools

Unit4

BlueToad

Job description

CloserStill Media in Dorking, Surrey seeks a detail-focused Content & Copy Coordinator to manage copy lists, chase advertisers and coordinate publication timelines. You will oversee magazine production, liaise with printers, and ensure digital publication readiness, while handling purchase orders and general administration.

The role is full-time/permanent based in Dorking with a strong emphasis on deadlines, accuracy, and multi-team coordination in a fast-paced publishing environment.