Proposal Manager

Randstad Construction & Property; Brentford; Hybrid; GBP 55,000 - 75,000; Full time

Job summary

Randstad Construction & Property is seeking a Proposal Manager to lead end-to-end competitive pursuits, RFPs, RFIs, and tailored sales proposals. You will coordinate cross-functional teams and leverage AI orchestration tools to craft clear, client-centric value narratives.

The role emphasizes ownership of responses, collaboration across Sales, Pricing, Solution Consulting, and Professional Services, and ensuring compliance and quality through human-in-the-loop validation.

Qualifications

• Experience in bid management, proposal writing, sales support, or related fields.
• Hands-on with AI-powered RFP software and prompt engineering workflows.
• Proficient with Loopio, Salesforce, and Google Workspace.

Responsibilities

• Response Ownership: manage RFPs/RFIs/bids from intake to submission.
• Cross-Functional Collaboration: coordinate Sales, Pricing, Solution Consulting, and Professional Services.
• AI & Drafting: use AI-powered tools to draft tailored proposals.
• Human-in-the-Loop Validation: review AI output for compliance and accuracy.
• Gap & Compliance Analysis: ensure alignment with client specs.
• Knowledge Asset Management: capture and refresh successful narratives and win themes.

Skills

Bid management

Proposal writing

Sales support

AI tooling familiarity

Prompt engineering

Technical writing

Education

Bachelor's degree in Business, Marketing, Communications, or related field

Tools

Loopio

Salesforce

Google Workspace

Job description

Job Title: Proposal Manager (RFX & AI Orchestration)

Location: Remote / Hybrid (UK)

Contract Type: 12-Month Fixed Term Contract (FTC)

Salary: £55,000 - £75,000 per annum (dependent on experience)

About the Role

We are seeking an innovative Proposal Manager to lead end-to-end competitive pursuits, RFPs, RFIs, and customised sales proposals. Operating as a strategic sales project manager, you will coordinate cross-functional teams and leverage cutting-edge AI orchestration tools to construct clear, compelling, and client-centric value narratives.

Key Responsibilities

• Response Ownership: Manage competitive RFPs, RFIs, and complex bids from initial intake to final submission.
• Cross-Functional Collaboration: Drive accountability across Sales, Pricing, Solution Consulting, and Professional Services teams to meet key project milestones.
• AI & Drafting: Utilize AI-powered proposal technology to rapidly draft, scaffold, and assemble tailored proposals.
• Human-in-the-Loop Validation: Conduct thorough compliance, legal, and factual accuracy reviews on AI-generated output to eliminate commercial and technical risk.
• Gap & Compliance Analysis: Perform detailed gap analysis against original client specifications to guarantee 100% compliance.
• Knowledge Asset Management: Capture successful narratives, discriminators, and win themes to continually update and refresh the central knowledge repository.

Requirements & Qualifications

• Experience: Circa 3+ years of experience in bid management, proposal writing, sales support, or clinical trial operations.
• AI & Tech Fluency: Hands-on experience working with AI-powered RFP software (e.g., Loopio), LLM workflows, or prompt engineering frameworks.
• Systems Proficiency: Experience with Loopio, Salesforce, and Google Workspace platforms.
• Core Competencies: Strong technical writing, editing, and prompt engineering skills, with the ability to turn complex technical details into persuasive sales stories.
• Education: Bachelor's degree in Business, Marketing, Communications, or a related field.
• Certifications: APMP (Association of Proposal Management Professionals) certification is preferred but not essential.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business