Property Team Secretary

TN United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

Join a forward-thinking law firm as a Property Team Secretary, where your skills in legal documentation and client communication will shine. This role offers the opportunity to support various departments while fostering a collaborative and growth-oriented environment. You will manage property transactions, conduct compliance checks, and ensure meticulous document organization. If you thrive in a dynamic setting and are passionate about delivering exceptional administrative support, this is the perfect opportunity for you to make a significant impact within a close-knit team.

Qualifications

• 2+ years in a legal secretarial role with knowledge of conveyancing.
• Strong document production skills and attention to detail.

Responsibilities

• Conduct third-party sanction checks and assist with financial processes.
• Handle post-completion formalities and manage document organization.

Skills

Legal Secretarial Experience

Document Production

Client Communication

Attention to Detail

Time Management

Tools

iManage

BigHand

MS Office Suite

DocuSign

Job description

Social network you want to login/join with:

Team Secretary - Property and Commercial Law

About our client
They are an established, partner-led law firm offering a range of commercial legal services including Corporate, Commercial, Employment, Property, Litigation, and Leasehold Enfranchisement. There clients are driven by a people-first approach, providing tailored legal solutions grounded in commercial realities.

Their culture fosters individuality, collaboration, and professional growth, encouraging their employees to contribute their strengths as part of a close-knit, cooperative team.

About the Role
They are seeking a Property Team Secretary to support our legal secretarial function across multiple departments including Property, Corporate, Employment, Litigation, and Leasehold Enfranchisement. The role reports to the PA of one of the firm's Managing Partners.

Key Responsibilities

Conducting third-party sanction checks using compliance platforms

Assisting with financial processes including client money transactions

Handling post-completion formalities including Land Registry and SDLT submissions

Assisting with billing and invoice preparation

Conducting property searches (training available)

Participating in KYC video calls and collecting anti-money laundering documentation

Downloading company data from public registries for new client onboarding

Performing conflict checks and setting up matter files

Participating in telephone call cover as part of a rota

Managing digital file transfers and document organization

Verifying bank details for outgoing payments

Requirements

At least 2 years of experience in a similar legal secretarial role

Knowledge of commercial and/or high-value residential conveyancing processes

Ability to coordinate property transactions and communicate professionally with external parties

Strong document production skills, including formatting and version control

Experience using electronic signature platforms (e.g., DocuSign)

Familiarity with Land Registry systems and SDLT forms

Ability to manage competing deadlines with minimal supervision

Previous experience delegating to junior team members

Proficiency in legal software (e.g., iManage, BigHand, MS Office Suite)

High attention to detail, discretion, and professionalism

Strong written English and proofreading capabilities

Client-focused and proactive in resolving administrative issues

Ideal Candidate Attributes

Team-oriented with strong interpersonal skills

Highly organised and deadline-conscious

Calm under pressure with the ability to manage multiple tasks

Flexible and solutions-driven, especially in dynamic or high-pressure scenarios

Maintains a high standard of accuracy and compliance in legal documentation

Application Process
Interviews happening next week - need to apply quickly

Equality, Diversity, and Inclusion
We are committed to creating a diverse and inclusive workplace. We welcome and encourage applications from individuals of all backgrounds, experiences, and perspectives.