Property Manager

Charles White Limited; City of Edinburgh; Hybrid; GBP 35,000 - 48,000; Full time

Job summary

Charles White Limited in Edinburgh is seeking a Property Manager to oversee a portfolio of residential developments. This full-time hybrid role requires coordinating repairs, managing contractors, preparing service charge budgets, and ensuring compliance with regulations while maintaining excellent resident relations.

You will conduct site visits, prepare reports, support long-term maintenance planning, and contribute to service delivery improvements, working across office and field locations

Qualifications

• Strong property management skills including coordination of maintenance, contractor oversight, budgeting, and health and safety basics.
• Excellent communication and interpersonal skills for client relationships, managing expectations, queries and clear updates.

Responsibilities

• Oversee a portfolio of residential developments, ensuring buildings, grounds and shared facilities are well maintained and compliant.
• Coordinate repairs and maintenance, manage contractors and suppliers, and monitor expenditure.
• Prepare service charge budgets and provide regular updates to owners and committees.
• Carry out site visits, prepare reports and support long-term maintenance planning.

Skills

Property management

Contractor oversight

Budgeting

Communication

Organization

Health & safety

Microsoft Office

Tools

Property management software

Data reporting tools

Job description

Company Description

Charles White Limited is one of the longest-established and most respected professional property management companies in Scotland and Northern Ireland, with a history dating back to 1840. Named Managing Agent of the Year (5,001+ units) at The Property Institute Scotland Awards 2026, the company is recognised for excellence in managing a wide range of residential developments. The team delivers transparent, reliable and people-focused property management, from routine grounds maintenance to the oversight of complex properties. Strong client relationships, clear communication and a proactive approach to caring for homes and communities are at the heart of the business. With over 180 years of experience, Charles White Limited continues to build trust through quality service, deep industry knowledge and a commitment to making life easier for every homeowner.

Role Description

This full-time hybrid role is based in Edinburgh, with some flexibility for working from home. The Property Manager will oversee a portfolio of residential developments, ensuring buildings, grounds and shared facilities are well maintained and compliant with relevant regulations. Day-to-day responsibilities include coordinating repairs and maintenance, managing contractors and suppliers, preparing service charge budgets and monitoring expenditure. The role involves regular communication with property owners, residents, and committees, addressing queries, resolving issues, and providing clear updates on property matters. The Property Manager will also carry out site visits, prepare reports, support long-term maintenance planning, and contribute to continuous improvement in service delivery.

Qualifications

• Strong property management skills, including coordination of maintenance, contractor oversight, budgeting, and basic knowledge of health and safety and compliance requirements.
• Excellent communication and interpersonal skills for building client relationships, managing expectations, handling queries, and maintaining clear written and verbal correspondence.
• Organizational and time-management abilities, including prioritizing tasks across a portfolio, managing deadlines, and maintaining accurate records and documentation.
• Problem-solving and decision-making skills, with the ability to assess issues, propose practical solutions, and act proactively to prevent or mitigate property-related risks.
• Proficiency with standard office software and property management systems, and confidence working with data, reports, and budgeting tools.
• Experience in residential property or block management, facilities management, or a related field is highly beneficial.
• Relevant professional qualifications (e.g., IRPM or equivalent) or a willingness to work towards them, and a general understanding of the Scottish property sector.
• Ability to travel to sites within Edinburgh and surrounding areas as required, and to work effectively in a hybrid office/home environment.