Property Management Administrator

Kings Permanent Recruitment for Estate Agents & Financial Services Professionals; Colchester; On-site; GBP 28,000 - 29,000; Full time

Job summary

Kings Permanent Recruitment is seeking a Property Management Administrator in Colchester for an office-based role. The successful candidate will manage referencing, move-ins, inventories and utility set-ups while ensuring tenancy documents are signed and deposits are handled professionally.

The role requires a calm, methodical administrator with strong attention to detail and good secretarial skills to generate letters and communicate with landlords and tenants.

Qualifications

• This role requires a calm, unflappable approach when dealing with deposits or repairs.
• Strong administrative skills and a systematic, detail-oriented workflow are essential.
• Problem solving and the ability to produce letters or documents is helpful.

Responsibilities

• Chase referencing documents and send them to landlords for approval.
• Book inventories and collect move-in documents including EICR/Gas certificates.
• Carry out right-to-rent checks and ensure tenancy documents are signed.
• Set up utilities, rent protection, and tenancy tasks on the portal.
• Handle phone calls and support the team as needed.
• Maintain deposit handling and landlord-tenant relations.

Skills

Calm demeanor

Administrative skills

Problem solving

Attention to detail

Secretarial skills

Job description

Property Management Administrator

• Basic salary £27,500 to £29,000.
• Working hours are 09.00am to 6.00pm Monday to Friday with 1 hour for lunch.
• This established and forward thinking independent Estate and Letting Agents are now looking for a Property Management Administrator who will assist in looking after their property portfolio in an office based role.

Property Management Administrator

• Chase referencing documents required.
• Send referencing documents to Landlord to approve.
• Book inventories in.
• Collect move in documents from landlord EICR/Gas certificate or organise if required.
• Do right to rent checks.
• Send tenancy documents to tenant pre move in and make sure they are signed for.
• Send inventory for signature.
• Set up utilities.
• Set up rent protection.
• Add tenancy tasks on portal (Gas Certificate, inspections etc)
• Organising contractor parking.
• Utilities move in and closing down of accounts.
• Issue first tenancy agreement.
• Send prescribed information for tenant signature.li>
• Handle phones.
• Any other roles as required to support team.

Property Management Administrator

• A calm, unflappable person, with strength of character (required when dealing with issues like return of deposits or repairs required to a property).
• Systematic approach with strong administrative skills.
• Problem solver.
• Ability to work under pressure, whilst maintaining attention to detail.
• Secretarial skills would help so that the applicant would be able to generate their own letters.

Property Management Administrator

• This role is a pivotal position. The main focus is the issues surrounding property maintenance, property management and deposit resolution at the end of the tenancy. It requires a special talent to keep both the landlord and tenant 'on side'. For example, sometimes a tenant can get quite stressed when there is a relatively minor delay on the repair of a washing machine etc.
• At the same time, there is the occasional landlord who may need to be pushed to spend money on his property. The person who will fulfil this role successfully will need to have all of the skills listed previously. The job can often be very demanding.
• The successful applicant will also have the ability to build excellent long-term relationships with our landlords; most of whom are professionals.

Property Management Administrator

• Basic salary £27,500 to £29,000. Working hours are 09.00am to 6.00pm Monday to Friday with 1 hour for lunch.