Property Inspections Coordinator (Hybrid Role)

Kings Permanent Recruitment for Estate Agents & Financial Services Professionals; Margaretting; Hybrid; GBP 25,000 - 31,000; Full time

Job summary

Kings Permanent Recruitment for Estate Agents & Financial Services Professionals is seeking a Property Inspections Team Coordinator to manage property visits, check-out appointments, and tenant communications. The role starts with in-office training and progresses to hybrid work between home and Chelmsford.

You will coordinate inventories, deposits, and third-party CRM tasks, liaise with landlords and tenants, and ensure compliance across inventories.

Responsibilities

• Booking property visits.
• Booking check-out appointments.
• Sending reminder emails for tenants moving out.
• Adding meter readings, appliances, CO, and smoke alarms to Reapit from inventories.
• Rearranging property visits.
• Taking calls when Property Inspection Consultants cannot answer and monitoring the group email.
• Arranging deposit releases on DocuSign and submitting to accounts.
• Managing content on related third-party CRM systems linked to Condition Reports (Inventories).
• Managing Property Inspection Consultant's diaries and agency bookings to ensure a smooth coordination of appointments.
• Completing deposit negotiations from tenancy end date to the deposit being released.
• Negotiating between landlords and tenants linked to return of deposits at the end of a tenancy, and where applicable, processing relevant paperwork for independent adjudication with the Tenancy Deposit Scheme.
• Assisting team leader with day-to-day tasks.
• Monitoring inventories inbound, checking when completed to ensure compliance is met, liaising with the progressors and branches if issues with compliance, ensuring properties are ready and finally setting progressors a task to inform them the inventory is complete.
• Being the Inventory department liaison between clerks and branches to arrange last minute appointments.
• Downloading and sending completed inventories to landlords via email.

Job description

Kings Permanent Recruitment for Estate Agents & Financial Services Professionals is seeking a Property Inspections Team Coordinator to manage property visits, check-out appointments, and tenant communications. The role starts with in-office training and progresses to hybrid work between home and Chelmsford.

You will coordinate inventories, deposits, and third-party CRM tasks, liaise with landlords and tenants, and ensure compliance across inventories.