Property Inspections Team Coordinator

Kings Permanent Recruitment for Estate Agents & Financial Services Professionals; Margaretting; Hybrid; GBP 25,000 - 31,000; Full time

Job summary

Kings Permanent Recruitment for Estate Agents & Financial Services Professionals is seeking a Property Inspections Team Coordinator to manage property visits, check-out appointments, and tenant communications. The role starts with in-office training and progresses to hybrid work between home and Chelmsford.

You will coordinate inventories, deposits, and third-party CRM tasks, liaise with landlords and tenants, and ensure compliance across inventories.

Responsibilities

• Booking property visits.
• Booking check-out appointments.
• Sending reminder emails for tenants moving out.
• Adding meter readings, appliances, CO, and smoke alarms to Reapit from inventories.
• Rearranging property visits.
• Taking calls when Property Inspection Consultants cannot answer and monitoring the group email.
• Arranging deposit releases on DocuSign and submitting to accounts.
• Managing content on related third-party CRM systems linked to Condition Reports (Inventories).
• Managing Property Inspection Consultant's diaries and agency bookings to ensure a smooth coordination of appointments.
• Completing deposit negotiations from tenancy end date to the deposit being released.
• Negotiating between landlords and tenants linked to return of deposits at the end of a tenancy, and where applicable, processing relevant paperwork for independent adjudication with the Tenancy Deposit Scheme.
• Assisting team leader with day-to-day tasks.
• Monitoring inventories inbound, checking when completed to ensure compliance is met, liaising with the progressors and branches if issues with compliance, ensuring properties are ready and finally setting progressors a task to inform them the inventory is complete.
• Being the Inventory department liaison between clerks and branches to arrange last minute appointments.
• Downloading and sending completed inventories to landlords via email.

Job description

Property Inspections Team Coordinator

• Basic salary to £28,000, depending on relevant experience.


• Monday to Friday 8.30am to 5.30pm.


• Hybrid working will commence once initial training is completed, depending on relevant experience and how quickly you learn the role, this can typically take 6 months, so you must be prepared to commute to Chelmsford on a daily basis until such time as your training is deemed complete.


• Once you complete your initial probationary period you will work on a hybrid basis working 2 days from home and 3 days in Chelmsford.

Property Inspections Team Coordinator

• Booking property visits.


• Booking check-out appointments.


• Sending reminder emails for tenants moving out.


• Adding meter readings, appliances, CO, and smoke alarms to Reapit from inventories.


• Rearranging property visits.

Property Inspections Team Coordinator

• Taking calls when Property Inspection Consultants cannot answer and monitoring the group email.


• Arranging deposit releases on DocuSign and submitting to accounts.


• Managing content on related third-party CRM systems linked to Condition Reports (Inventories).


• Managing Property Inspection Consultant's diaries and agency bookings to ensure a smooth coordination of appointments.


• Completing deposit negotiations from tenancy end date to the deposit being released.

Property Inspections Team Coordinator

• Negotiating between landlords and tenants linked to return of deposits at the end of a tenancy, and where applicable, processing relevant paperwork for independent adjudication with the Tenancy Deposit Scheme.


• Assisting team leader with day-to-day tasks.


• Monitoring inventories inbound, checking when completed to ensure compliance is met, liaising with the progressors and branches if issues with compliance, ensuring properties are ready and finally setting progressors a task to inform them the inventory is complete.


• Being the Inventory department liaison between clerks and branches to arrange last minute appointments.


• Downloading and sending completed inventories to landlords via email.

Property Inspections Team Coordinator

• Basic salary to £28,000, depending on relevant experience. Monday to Friday 8.30am to 5.30pm.