Property Inspections Coordinator - Hybrid, Growth Path

Confidential; Chelmsford; Hybrid; GBP 25,000 - 28,000; Full time

Benefits offered by this job

Hybrid working after probation

Birthday day off

Company pension

Training and development opportunities

Regular company events

Performance-related bonuses

Retail vouchers and rewards

Job summary

Confidential is seeking a Property Inspections Team Coordinator in Chelmsford. The role supports the inspections team, coordinating appointments, inventories and tenancy-related processes to ensure smooth operations.

The position offers hybrid working after probation, with a salary of £25,000–£28,000 plus bonuses, and a clear path for development within property administration and tenancy management.

Qualifications

• Current or previous experience within residential lettings - essential.
• Excellent organisational and prioritisation skills.
• A proactive "can-do" attitude.
• Excellent written and verbal communication skills.
• A professional and customer-focused approach.

Responsibilities

• Coordinate and book property inspection visits and check-out appointments.
• Send reminder communications to tenants moving out.
• Update property management systems with inventory details (meter readings, appliances, smoke/CO alarms).
• Rearrange property visits and manage changes to appointments.
• Monitor group emails and handle calls when inspectors are unavailable.
• Manage diaries and agency bookings for inspectors.
• Arrange deposit releases and submit documents to accounts.
• Assist with deposit negotiations between landlords and tenants.
• Process paperwork for independent deposit adjudication when required.
• Maintain information across third-party CRM systems related to inventories and reports.
• Monitor inventories to ensure compliance requirements are met.
• Liaise with progressors and branches on compliance or readiness issues.
• Coordinate last-minute inventory appointments.
• Distribute completed inventories to landlords.
• Support the Team Leader with daily tasks.
• Maintain accurate records and ensure timely completion of processes.

Skills

Residential lettings experience

Organisational skills

Communication skills

IT skills / Microsoft Office

Proactive attitude

Customer-focused

Tools

Microsoft Office

Job description

Confidential is seeking a Property Inspections Team Coordinator in Chelmsford. The role supports the inspections team, coordinating appointments, inventories and tenancy-related processes to ensure smooth operations.

The position offers hybrid working after probation, with a salary of £25,000–£28,000 plus bonuses, and a clear path for development within property administration and tenancy management.